Environmental & Community Committee February 2022 Minutes
Minutes E&CC05/2021 of the Environmental & Community Committee Meeting held on Thursday 09th February 2022 at 18:30.
Present: Councillors D Holmes, I Holmes, Nelson, Parker, Tatton, Westerman and Zambas.
Apologies: None received
Absent: None
Officer: K Steels-Tallett (Parish Clerk)
No members of the public were present.
1. Chair’s remarks. The Chair had no remarks.
2. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 S85(1). No apologies had been received.
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. There were no declarations of interest.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. No requests for dispensations had been received.
4. To approve as a correct record, the minutes of the meeting held on 16th December 2021 and 10th January 2022. The notes of the meeting 16th December 2021 and 10th January 2022 having been circulated prior to the meeting were taken as read and it was resolved to approve them as minutes of the meeting. Proposed by Councillor D Holmes, seconded by Councillor Westerman and all were in favour.
5. Shiregate Play Park Refurbishment: To consider and resolve:
a. The specification for the refurbishment works. It was resolved to accept the specification as prepared by Councillor D Holmes subject to minor amendments. Proposed by Councillor Tatton seconded by Councillor Zambas and all were in favour. The Clerk would contact NKDC for permission; should it be necessary to relocate items to the green during the refurbishment.
b. To instruct the Clerk to obtain quotations for the works from 3 providers. It was resolved the Clerk would obtain the necessary quotations for the works as per the agreed specification. Proposed by Councillor I Holmes seconded by Councillor Westerman and all were in favour.
6. To receive an update from Councillor D Holmes on the design specification for the proposed Muga and fitness area in the agreed space, and resolve the next steps. It was discussed that the proposed Muga (12x24) be sited on the hedgerow line with Princess Margaret Avenue; with an exercise area and seating to the front of the Muga. Existing fitness equipment could be re-sited to the proposed area. Proposed by Councillor (I Holmes seconded by Councillor Tatton and all were in favour.
Re-siting of the existing Zip Wire and Juvenile area to be taken to the March 2022 meeting.
7. Community Garden: To consider to provide ground within the Parish Council remit for use as a Community Garden. It was resolved the land to the rear of the Parish Council Office was not suitable and the item be deferred for further investigation to look at options for land. Proposed by Councillor I Holmes seconded by Councillor Zambas and all were in favour. It was requested an agenda item be added to the February 2022 Parish Council Meeting for the purchase of planters to be sited within the Parish.
8. Community Hub: To consider options to make alterations to allow for disabled toilet facilities within the Community Hub building. It was resolved to obtain advice on the feasibility of alterations from a professional, all costs of which would be made from Hub earmarked reserves. Proposed by Councillor I Holmes seconded by Councillor Westerman and all were in favour.
20:20 Councillor I Holmes proposed in line with Standing Order 3 x, that the meeting be extended beyond the 2 hours to complete the agenda items. Seconded by Councillor Zambas and all were in favour.
9. Community Hub: To discuss Councillor Westerman’s suggestions for the Hub. It was resolved the agenda item be deferred until the Hub Coordinator had taken up the position to receive their input on any necessary actions. The item would then be taken to full Council to appoint a Working Groups to consider all options. Proposed by Councillor I Holmes seconded by Councillor Parker and all were in favour. Councillor Westerman was requested to submit any necessary agenda item for consideration.
10. Date of next meeting. Wednesday 09th March 2022 @ 18:30.
There being no further business the meeting closed at 21:00.