Environmental & Community Committee April 2022 Minutes
Minutes E&CC07/2022 of the Environmental & Community Committee Meeting held on Wednesday 13th April 2022 at 18:30.
Present: Councillors D Holmes, I Holmes, Nelson, Parker and Peek.
Apologies: Councillor Westerman
Absent: Councillor Tatton
Officer: K Steels-Tallett (Parish Clerk)
No members of the public were present.
1. Chair’s remarks. The Chair had no remarks.
2. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 S85(1). Apologies had been received from Councillor Westerman. It was resolved to accept the apologies proposed by Councillor Peek seconded by Councillor Nelson and all were in favour.
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. There were no declarations of interest.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. No requests for dispensations had been received.
4. To approve as a correct record, the minutes of the meeting held on 10th March 2022. The notes of the meeting 10th March 2022 having been circulated prior to the meeting were taken as read and it was resolved to approve them as minutes of the meeting. Proposed by Councillor I Holmes, seconded by Councillor D Holmes and all were in favour.
5. Prince’s Street Play Park: To consider and resolve:
i) replacement items for the 2 wooden structures being removed. It was resolved to accept the quotation received from Hags subject to a revised quotation and consider external funding. Proposed by Councillor I Holmes seconded by Councillor Peek and all were in favour.
ii) to receive an update on the relocation of the Zip Wire and Outdoor Fitness. An update was received on a quotation from FreshairFitness. The Clerk to check if planning permission is required for the relocation of the Zip Wire.
6. Footpaths: To consider and resolve:
i) to obtain quotations for the refurbishment of the footpath parallel with the school playground and access pathway to the junior playpark. It was resolved to obtain quotations for a replacement tarmac footpath; and establish if the existing footpath is sufficient as a foundation. Proposed by Councillor Parker seconded by Councillor D Holmes and all were in favour.
ii) to obtain quotations for a footpath to service the proposed adult fitness area and Muga. It was resolved to obtain quotations for a footpath to service the adult fitness area. Proposed by Councillor Parker seconded by Councillor D Holmes and all were in favour.
7. Wall surrounding the Old Market Cross: To consider and resolve to obtain quotations for repairs to the wall to include cleaning and preservation of the monument. It was resolved to obtain quotations to rebuild the wall. Proposed by Councillor Parker seconded by Councillor D Holmes and all were in favour.
8. War Memorial and Garden: To consider and resolve to pass the schedule of cleaning and garden maintenance to General Purposes & Finance Committee. It was resolved to keep the War Memorial within the Environment & Community Committee delegated responsibility and schedule a 3 yearly cleaning programme. Proposed by Councillor Parker seconded by Councillor Peek and all were in favour.
9. Litter Bins: To consider and resolve to purchase:
i) additional litter bins to be sited; Prince’s Street Play Park area, Car Park and Caroline Road by the shops, adjacent to existing litter bins and to be in a sympathetic style. It was resolved to install a further 3 litter bins. Proposed by Councillor D Holmes seconded by Councillor Nelson and all were in favour.
ii) replacement damaged litter bin Fen Road opposite the Fire Station. It was resolved to replace the damaged litter bin. Proposed by Councillor Nelson seconded by Councillor Peek and all were in favour.
iii) to undertake remedial works otherwise to any other litter bins. It was agreed Councillors Parker and Nelson carry out a site survey of bins within the Parish.
10. Community Hub: To consider and resolve to obtain quotations to install a sink unit, sink and undertake associated works. It was resolved to obtain quotations for the installation of a sink and associated works within the Community Hub. Proposed by Councillor Nelson seconded by Councillor Peek and all were in favour.
11. Building, High Street: To consider and resolve that the Parish Council commit to reside in its current building for the next 5 years and:
i) Community Hub: to obtain quotations for replacement blinds. It was resolved to obtain quotations for replacement blinds. Proposed by Councillor Nelson seconded by Councillor D Holmes and all were in favour.
ii) Community Hub: to obtain quotations for replacement windows. It was resolved to obtain quotations for replacement windows. Proposed by Councillor Nelson seconded by Councillor D Holmes and all were in favour.
iii) Parish Council Office: to obtain quotations for replacement windows. It was resolved to obtain quotations for replacement windows. Proposed by Councillor Peek seconded by Councillor D Holmes and all were in favour.
iv) Parish Council Office: to obtain quotations to extend the entrance foyer. It was resolved to include in the feasibility study works for the building. Proposed by Councillor D Holmes seconded by Councillor Nelson and all were in favour.
v) to apportion the £10,000 Covid19 Grant awarded by NKDC in 2020 towards the works, and allocate the remainder from Parish Council Reserves. It was resolved to defer the agenda item. Proposed by Councillor Nelson seconded by Councillor D Holmes and all were in favour.
12. Date of next meeting. Wednesday 11th May 2022 @ 18:30.
There being no further business the meeting closed at 19:45.