Environment Committee April 2024 Agenda EOM
METHERINGHAM PARISH COUNCIL
NOTICE IS HEREBY GIVEN and COUNCILLORS ARE SUMMONED to attend a Meeting of the Environment Committee at 6.30pm on Wednesday 17th April 2024 at The Pavilion located on the Sports Field off Prince’s St, Metheringham.
M Worthington
Chair of Environment Committee
12th April 2024
AGENDA
1. Chair comments
2. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 S85(1)
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
4. To resolve to accept the minutes from 30th January and 24th March 2024.
5. To receive updates from actions agreed at the last meeting of the environment committee held on 30th January 2024. to consider and agree any recommendations to go before the next meeting of the parish council for decision.
a. Submission of pre planning MUGA form to NKDC and received an update on the response received and to consider and agree the way forward and the formation of a working group to compile the documentation pack requested by NKDC.
b. Fact-finding exercise to be undertaken in respect of the Windmill building located in Metheringam and a meeting with the owner:
Action carried ford from previous meeting was for Cllr K Parker to introduce Cllr B Nelson to the owner of the windmill in an attempt for both to establish the intentions regarding the future of the windmill. This was deferred from the previous meeting due to lack of progress.
Action carried forward from previous meeting was for the Clerk to look into arranging a talk about the windmill to be given to the Parish Council. This was deferred from the previous meeting due to the clerk’s absence. Also, for the clerk to investigate possible funding from NKDC under Section 106.
c. To receive an update on siting requirements for the installation of the new benches within the Parish:
Action The siting of the benches was agreed at the previous meeting following the recommendations of Cllrs Grummitt and Nelson. Site visit during this meeting will determine the accessibility issues and the way forward.
d. To consider repairs and maintenance required to the Road Sweeper:
Action was for Cllr Parker to arrange temporary storage for the road sweeper and Cllr Worthington to try and confirm the company who previously serviced the machine and to investigate the cost of a utility back to fit it.
e. To consider PAT testing / Electric Safety Checks to Parish Council buildings:
Action carried forward from previous meeting was for the Clerk to ascertain quotes for PAT testing of electrical appliances and equipment located within the Parish Council Office, the Pavilion and the Community Hub/Library. Also, to obtain quotes for the EICR inspections required to the building fixed electrical apparatus.
f. Asbestos located at the Swimming Pool and the Allotments:
Action was for the Clerk to proceed with the quotation from ASB and to receive an update on this.
6. To receive an update following a meeting between parish council representatives (Cllr K Parker, Cllr M Westerman and Cllr R Castle) and Metheringham football club. including any amendments to the existing MOU and agree any recommendations to be taken to the next meeting of the Parish Council.
7. To consider correspondence received from Metheringham Football Club dated 21st February 2024 and the compaction of wheeling’s located to the field behind the Star and Garter and agree recommendation to take to the next meeting of the parish council (MPC minute ref 00062 relates).
8. To receive an update on the works to Metheringham toilets and to discuss any quotations received for the moving of the disabled door to facilitate Mag locks. To confirm if the clerk is able to proceed with obtaining cleaning company quotations without full council referral first?
9. To consider new Container, its siting and location, any base requirements and power supply and agree any recommendations following a site visit by Environment Committee members.
10. To consider the driveway and entry and exit requirements to the compound area on Princess Street and any recommendations. Although this was recommended to be passed to full council for approval of the quotation received it may be prudent to now add the accessibility improvements to the quotation request.
11. To receive an update on the delivery of the ride on mower.
12. To receive an update on the installation and registration of the new defibrillators and to consider the disposal arrangements for the old units.
13. To receive an update from the clerk on the progress towards repairs to the Village Hall car park as previously agreed by full council and determine the way forward from this point.
14. To receive update on the benches within the memorial garden
15. Identify a suitable area for the adult gym equipment to be relocated to in order to comply with regulations following site visit by Environment Committee members and consider any recommendation or associated cost.
16. Inspect the condition of the pavilion and determine any improvements/repairs necessary.
17. Inspect the base rail fence between car park and playpark and determine repairs required.
18. Inspect the damaged “springee” and determine if it should be repaired/scrapped/replaced. Inspect the damaged climbing net and determine if repairs or replacement needed.
19. Date and time of next meeting.