Environment Committee May 2024 Agenda
METHERINGHAM PARISH COUNCIL
High Street, Metheringham, LINCOLN, LN4 3DZ
01526 323100
parishclerk@metheringham-pc.gov.uk
http://parishes.lincolnshire.gov.uk/Metheringham/
You are summoned to a meeting of the Metheringham Parish Council Environment Committee which will be held on Wednesday 22nd May 2024 at the Council Offices, High Street, Metheringham, at 6.30pm.
Signed:
M Worthington
Chair of Environment Committee
Metheringham Parish Council
16th May 2024
AGENDA
1. Chair comments
2. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 S85(1)
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
4. To resolve to accept the minutes of the previous meeting of 17th April 2024.
5. To receive a talk from guest speaker Mr. P Wakeling on the windmill and potential funding streams available to the parish council.
6. To receive updates from actions agreed at the last meeting of the environment committee held on 17th April 2024. to consider and agree any recommendations to go before the next meeting of the parish council for decision.
a. MUGA Planning:
Action was for Cllrs Nelson and Grummitt to form a working group to investigate the planning documentation requirements received from NKDC and update the committee. Update required.
b. Fact-finding exercise to be undertaken in respect of the Windmill building located in Metheringam and a meeting with the owner:
Action was for Cllrs K Parker and Nelson to liaise with the sister of the owner of the windmill in an attempt for both to establish the intentions regarding the future of the windmill. This was deferred from the previous meeting due to lack of progress. Update required.
Action For the Clerk to arrange for Mr P Wakeling to give a talk to committee members and share specialist information on possible funding streams for renovation costs.
c. To receive an update on siting requirements for the installation of the new benches within the Parish:
Action For the clerk to seek a quote to provide concrete pads and a disabled access path to the first bench. Update required.
d. To consider repairs and maintenance required to the Road Sweeper:
Action To request full council approval of the servicing and assessment of the road sweeper by Burdens of N Kyme and for the clerk to arrange collection by them. Update required.
e. To consider PAT testing / Electric Safety Checks to Parish Council buildings:
Action To request full council to accept the quote from Gladwins Electrical for the PAT testing and EICR. Progress update required.
f. Asbestos located at the Swimming Pool and the Allotments:
Action was for the Clerk to proceed with the quotation from ASB. Update required.
7. To receive an update following a meeting between parish council representatives (Cllr K Parker, Cllr M Westerman and Cllr R Castle) and Metheringham football club. including any amendments to the existing MOU and agree any recommendations to be taken to the next meeting of the Parish Council. Deferred from previous meeting.
8. To consider correspondence received from Metheringham Football Club (MFC) dated 21st February 2024 and the compaction of wheeling’s located to the field behind the Star and Garter and agree recommendation to take to the next meeting of the parish council (MPC minute ref 00062 relates). Along with new correspondence received from MFC dated 15th May 2024 requesting an update on this matter.
9. To receive an update on the works to Metheringham toilets and to discuss any quotations received for the moving of the disabled door to facilitate Mag locks. To confirm if the clerk is able to proceed with obtaining cleaning company quotations without full council referral first? Update required.
10. New container. Action: For clerk to contact Metheringham Football Club to remove their equipment from the corner of the field and to proceed with the container delivery. Update required.
11. Compound Access Improvements. Action. Was for the clerk to investigate any TPOs that may be affected by the proposed works and advise the contractor to adjust his proposed scheme and quotation as found necessary. Update required.
12. Ride on Mower.
a. Action. Was for the clerk to hasten insurance cover for the mower to enable the flail unit to be secured on council property. Update required.
b. To discuss the future intended use of the mower to replace or supplement the Glendale contract; for which areas of responsibility and any training required for the operation of the same.
13. To receive an update from the clerk on the progress towards repairs to the village hall car park as previously agreed by full council and determine the way forward from this point. Deferred from previous meeting.
14. Adult Gym Equipment. Action was for Cllrs Norman and Westerman to investigate if this work was included on the original MUGA quote as part of their working group investigations. Update required.
15. Pavilion. Since the previous meeting It has become clear that MPC has a maintenance duty for this building. Further discussion is required in respect of the scope of works necessary to bring the building to an acceptable standard and in respect of first aid, fire alarm and electrical safety inspections. To resolve to recommend agreed actions subject to budgetary advice from the clerk.
16. Baserail fence between car park and playpark. Action was for the clerk to purchase posts and postcrete for handyperson to repair existing fence as cost of replacement was considered too great at this time. Update required.
17. Damaged Springe. Action was for clerk to ascertain costs of replacement versus repair. Resolve to recommend to full council appropriate course of action.
18. Climbing Net repairs. Deferred from previous meeting. To resolve and recommend if necessary appropriate action to repair said equipment.
19. Princes St Car Park height restriction goalpost. To discuss and resolve an appropriate course of action to repair said item.
20. Hub Hot Water Heater. To discuss and resolve an appropriate course of action to repair/replace said item and to consider relocating to a more secure and hygienic location.
21. To retrospectively resolve to replace the broken lock on the compound adjacent to the village hall.
22. To discuss and consider an appropriate way of monitoring the adequacy of the current grass cutting contract and the performance of the contractor in the discharge of their contractual obligations. To resolve to undertake agreed actions or to pass them on to full council as appropriate.
23. To discuss the progress of acquiring a replacement dog bin from the insurers of the vehicle that destroyed it and consider the need to purchase one given the excessive dog waste now appearing in the area. To resolve to action as appropriate.
24. Date and time of next meeting.