May 2021 Agenda Annual Parish Council Meeting
You are summoned to the Annual General Meeting of Metheringham Parish Council which will be held in the Parish Council Office, High Street, Metheringham on Tuesday 25th May 2021 at 18:15. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 18:00 and 18:15 on current matters, or issues which may become future agenda items and your attendance is also requested during this period.
Signed: Karen Steels Tallett
Clerk to Metheringham Parish Council
19th May 2021
AGENDA
25TH MAY 2021
1. To elect a Chairman of the Council
2. To receive the Chairman’s declaration of acceptance of office
3. To elect a Vice Chairman of the Council
4. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1).
5. Members Declarations of Interests:
a) Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct.
b) Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
6. To appoint representatives to outside bodies: Members must be independent of the outside body they are appointed to, should consult with Council prior to attending meetings and report back to Council on a regular basis.
a) Lincolnshire Association of Local Councils (LALC) County Committee
b) Village Hall Management Committee
c) Metheringham Swimming Pool
d) Metheringham Bowls Club
e) Metheringham Community Hub
7. Appointments to Committees of the Council
To consider and resolve to appoint members to serve on the Committees of the Council
• Finance Committee
• Staffing Committee
8. Appointments to serve on Working Groups
To consider and resolve to appoint members to serve on the working groups
• Community & Environmental Developments
• Communications
• Events
• Project Planning
9. Asset Register: To consider and verify the asset register for 2021-2022 (circulated with agenda).
10. General Purposes Committee: To consider and resolve to adopt the draft Terms of Reference and appoint members to serve on the Committee.
11. To approve the notes of the Parish Council Meetings held on Tuesday 30th March 2021 and Monday 10th May 2021 (circulated with agenda).
12. Reports from representatives on outside bodies:
a) To receive a report from the County Councillor.
b) To receive a report from the District Councillor.
c) To receive a report from the Bracebridge Heath Neighbourhood Policing Team (circulated separately).
d) To receive reports from Council representatives on other outside bodies.
i) Village Hall Management Committee
ii) Metheringham Swimming Pool
iii) Metheringham Community Hub
iv) Metheringham Bowls Club
13. To receive verbal or written update reports from Working Groups:
i) Events – to follow
ii) Communications – to follow
iii) Community & Environmental Development – to follow
iv) Project Planning – no report available – no meeting taken place
v) War Memorial Garden Task & Finish Group – no report available
14. Clerks Report (attached)
15. Financial matters:
a) Insurance:
i) To consider and approve the Council's Insurance renewal premium due on 1st June 2021 at a cost of £2,169.19. This takes into consideration a 3 year long term agreement of which this is year 2. (budgeted item).
ii) To consider and approve the Insurance renewal premium due on 1st June 2021 for the Metheringham Swimming Pool Management Committees Insurance at a cost of £735.27.
iii) To consider and approve the Insurance Renewal premium due on 1st June 2021 for Metheringham Village Hall Management Committees Insurance at a cost of £461.45.
iv) To consider and resolve to accept the quotation received for Engineering Inspection Insurance for Metheringham Swimming Pool and Metheringham Village Hall.
b) Picnic Tables: To resolve the retrospective payment of 3 picnic tables.
c) Retiring Councillors: To consider and resolve to accept the recommendation of the Events Working Group for long serving retiring councilors and agree a budget.
d) Accounts for Payment:
i) To consider and approve retrospective payment of the April accounts
ii) To consider and approve payment of the May accounts.
16. Bank Signatories: To consider and resolve to appoint a Councillor as a co signatory on the bank account following a resignation.
17. Planning Application:
i) 21/0446/FUL - Poachers Mews, High Street, Metheringham. Conversion and extension of existing carport to provide a new bed and breakfast unit attached to existing units.
ii) 21/0492/HOUS – 88 Lincoln Road, Metheringham. Erection of a single storey rear extension.
iii) 20/1774/OUT – Land to the Rear of 16 & 20 Dunston Road, Metheringham. Residential development of 15 no. dwellings (outline with means of access and layout).
iv) 21/0701/HOUS – 8 Dunston Road, Metheringham. Raise roof to create habitable space and erection of extension to rear.
v) 20/1142/FUL – Land at former Council depot, Sleaford Road, Metheringham. Amended plans / Additional Information, erection of 21 dwellings with associated infrastructure.
vi) 21/0635/HOUS – 30 Alfred Avenue, Metheringham. Erection of a two storey side extension and conversion of garage to home office space for occasional use.
vii) 21/0643/HOUS – 2A Townsend Way, Metheringham. Proposed single storey side and rear extension (part-retrospective).
Notice of Decision:
i) 21/0059/FUL – Metheringham Methodist Church and Hall, High Street, Metheringham. Change of use from a Methodist church 9Use Class D1) to an artisan hub and model making workshop and installation of a small extract flue and CCTV for security purposes. Application Approved.
ii) 21/0060/LBC - Metheringham Methodist Church and Hall, High Street, Metheringham. Change of use from a Methodist church 9Use Class D1) to an artisan hub and model making workshop and installation of a small extract flue and CCTV for security purposes. Application Approved.
iii) 21/0126/HOUS – The Laurels, 8 Drury Street, Metheringham. Demolition of the existing extension, erection of single storey rear extension and relocation of garden wall. Application Approved.
18. Date of next meeting: Tuesday 15th June, to deal with ordinary Parish Council business.
19. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the Press and the Public be excluded from the Meeting.
20. Staffing: To receive and agree the Clerk’s appraisal.