June 2021 Agenda (15th)
You are summoned to a Meeting of Metheringham Parish Council which will be held in the Parish Council Office, High Street, Metheringham on Tuesday 15th June 2021 at 18:15. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 18:00 and 18:15 on current matters, or issues which may become future agenda items and your attendance is also requested during this period.
Signed: Karen Steels Tallett
Clerk to Metheringham Parish Council
09th June 2021
AGENDA 3/2021
15TH JUNE 2021
1. Chairman’s Remarks
2. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1).
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
4. To approve the notes of the Parish Council Meeting held on Tuesday 25th May 2021 and Thursday 27th May 2021. (circulated with agenda).
5. Financial Matters:
a) Annual Return year ended 31 March 2021:
i) To consider, approve and sign Section 1 – Annual Governance statement 2020/2021
ii) To consider, approve and sign Section 2 – Accounting Statements 2020/2021.
iii) To consider and approve publishing the approved signed Annual Governance Statement and Accounting Statements along with documents for the exercise of public rights on the parish website.
b) Asset Valuation: To consider the quotations received and resolve to accept one of those quotations and proceed with the Asset Valuation.
c) Street Lighting: To consider and agree the replacement of 10 columns in need of urgent repair as agreed at the meeting June 2019 as an annual programme. Budgeted Item.
d) Speed Indicator Device: To consider and resolve to purchase 2 replacement devices.
6. Grant Application: To consider and resolve to accept the Grant Application received from Metheringham Football Club.
7. Metheringham Wellbeing Walkers Group: To consider and resolve to allow use of the Pavilion to the Group on Friday Mornings. (Subject to agreement by the Group that they ensure the Pavilion is left in a clean and tidy manner). Agreement will be subject to review on an annual basis.
8. Parish Council Community Survey:
a) To consider and resolve the wording of the promotional material prior to the survey.
b) To consider and resolve to form a Task & Finish Group to finalise the survey in conjunction with Community Lincs and appoint members.
9. Parish Council Signage:
a) To consider and resolve to instruct a design company to carry out the necessary work to put the Parish Crest into a high definition digital format.
b) To consider and resolve to replace the signage on the Parish Council Office; to include contact details and opening times, and refresh other signage in the Parish as necessary.
c) To consider and resolve to replace the signage on the Community Hub.
10. Metheringham Community Hub:
a) To consider and resolve to grant permission that Julie Kettle be appointed as lead for the Community Hub; which includes provision of a non-statutory library service and form a Committee to manage the services and day to day running. Such Committee to be no less than 3 persons; and no more than 6 persons.
b) To consider and resolve to transfer £3,000 earmarked reserves to the Community Hub account as a startup budget post Covid 19 Pandemic.
c) To consider and resolve to allocate a petty cash float of £250 from the transferred funds to the Community Hub Committee, to be managed in conjunction with the RFO to ensure proper accounting is prepared on a regular basis and topped up as requested by the Hub Committee upon submission of receipts and accounts.
11. Security: To consider and resolve to replace the locks to both the Pavilion, Prince’s Street, Storage Container, Prince’s Street and the Community Hub, High Street.
12. Planning:
Applications:
i) 21/0734/VARCON – Metheringham Squash Club, Fen Road, Metheringham. Vary condition 6 (approved plans) re planning permission 16/02770FUL (extension to existing club building). Revised design.
Decisions:
i) 21/0446/FUL – Poachers Mews, High Street, Metheringham. Conversion and extension of existing carport to provide a new bed and breakfast unit attached to existing units. Application approved.
13. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded.
14. Co-option: To consider applications for co-option received from three Parishioners. (attached)
15. Date and time of the next meeting.