January 2022 Agenda
You are summoned to a Meeting of Metheringham Parish Council which will be held in the Parish Council Office, High Street, Metheringham on Tuesday 25th January 2022 at 18:15. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 18:00 and 18:15 on current matters, or issues which may become future agenda items and your attendance is also requested during this period.
Signed: Karen Steels Tallett
Clerk to Metheringham Parish Council
19th January 2022
AGENDA 16/2021
25TH JANUARY 2022
1. Chairman’s Remarks
2. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1).
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
4. To approve the notes of the Parish Council Meeting held on Tuesday 14th December 2021.
5. Reports from representatives on outside bodies:
a. To receive a report from the County Councillor
b. To receive a report from the District Councillor.
c. To receive the monthly Newsletter from the Bracebridge Heath Policing Team.
d. To receive reports from Council representatives on other outside bodies.
i. Village Hall Management Committee
ii. Metheringham Swimming Pool
iii. Metheringham Community Hub
iv. Bowls Club
v. Metheringham Football Club
6. To appoint representatives to outside bodies: Members should consult with Council prior to attending meetings and report back to Council on a regular basis.
a. Village Hall Management Committee
b. Metheringham Swimming Pool
7. To receive the minutes of Committee meetings:
a. General Purposes Committee
b. Queen’s Platinum Jubilee Committee
c. Communications and Staffing Committee
d. Environmental & Community Committee
8. Committees: To consider and resolve to appoint Councillor Zambas as a member of:
i) General Purposes Committee
ii) Environmental & Community Committee
9. Clerks report.
10. Financial Matters:
a. Accounts for payment: To consider and approve the accounts for payment.
b. Urban Grass Cutting: To resolve to continue with the Contractors for the LCC Parish Agreement Scheme for the 2022-2023 financial period for 6 cuts.
c. Recreation Field and Play Park Grass Cutting: To resolve to continue with the Contractors for the grass cutting.
11. Overtime: To consider and resolve to pay the hours of overtime for the months of November/December/January respect of the Clerk.
12. LIVES: To consider the request received from LIVES to support essential services across Lincolnshire and resolve if to make a donation.
13. Approval of Precept proposal for 2022/2023, as prepared by Council October 2021. To consider and resolve the Precept requirement upon the Billing Authority (North Kesteven District Council) be approved.
14. Earmarked Reserves: To review earmarked reserves and resolve to earmark further funds from General Reserves.
15. Loan Application: To consider and resolve if to grant a short term Loan to Metheringham Swimming Pool Committee.
16. Lincolnshire County Council Budget/Council Tax Proposals 2022/2023: To consider and resolve if to submit any comment on to the proposed council tax increase of 3%.
17. Play Parks: To consider and resolve
i) Shiregate Play Park: Refurbishment of Play Park to include repainting of the equipment, replacement of previously removed bouncer and removal of adult fitness equipment.
ii) Prince’s Street: Removal and replacement of the 2 wooden structures
18. Road Sweeper: To consider and resolve to dispose of the Egholm road sweeper and advertise for sale.
19. General Purposes Committee: To consider and resolve to make changes to the Committee to include the review of Financial matters, and resolve to adopt the updated Terms of Reference.
20. Community Hub: deferred item from the 23rd November 2021 meeting. To consider and resolve to temporarily close the Community Hub for a period of 6 weeks; for refurbishment and future proofing.
21. Parish Council Meeting Dates 2022/2023: To agree the schedule of meetings for the period May 2022 to April 2023 inclusive.
22. Move to Paperless Meetings:
i) To consider and resolve to move towards paperless meetings.
ii) To consider and resolve to secure quotations for an overhead projector system.
23. Dunston Road, Metheringham: To consider the proposed 30mph speed limit extension and make any observation to Lincolnshire County Council.
24. Speed Indicator Devices: To consider and resolve to dispose of the 2 Smart devices and remove from the asset register.
25. Cycling facility link to Nocton Fen Lane: To consider the correspondence received and resolve if to support the scheme.
26. Planning Applications:
Decisions:
i) 21/1542/FUL Hilltop Livery, Metheringham Fen Lane, Metheringham. Siting of 1 no. glamping pod. Application approved.
ii) 21/1471/FUL Butters Corner, Townsend Way, Metheringham. Demolition of existing buildings and erection of 2 no. semidetached dwellings with associated car parking. Application approved.
iii) 21/1779/ADV Land West of Dunston Road, Metheringham. Proposed installation of 2 no. signage boards advertising new homes for sale. Application approved.
27. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded.
28. Co-option: To consider an application for co-option received from a Parishioner.
29. Community Hub Coordinator and Administration Assistant Positions: To receive an update from the Clerk.
30. Staff Remuneration Aspects: To receive a report from the Chair of the Communications and Staffing Commiittee, and to consider and resolve any appropriate staff gifting and bonus in line with the Staff Remuneration Policy adopted at the meeting 24.11.2020.
31. Date and time of the next meeting.