May 2022 Agenda EOM
You are summoned to an Extra Ordinary Meeting of Metheringham Parish Council which will be held in the Parish Office, High Street, on Wednesday 04th May 2022 at 18:30. Prior to the start of the meeting there will be a public forum of not more than 15 minutes if required. The public may address the council between 18:15 and 18:30 on current matters, or issues which may become future agenda items and your attendance is also requested during this period.
Signed:
Councillor Ian Holmes
27th April 2022
AGENDA
04TH MAY 2022
1. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1).
2. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
3. Environmental & Community Committee: To consider and resolve that the Committee meeting date scheduled for Wednesday 11th May 2022 be moved to Thursday 12th May 2022 to give Councillors the opportunity to attend the Village Hall Annual General Meeting.
4. Flag Pole: To consider and resolve:
a) To obtain quotations for the supply and installation of a 6 metre pole with internal halyard
b) General siting of flag pole to the front of the office; to be subject to minor amendment by the installer
c) To consider and resolve the purchase of a new Union Flag
5. Handyperson: To consider and resolve:
a) To employ a Handyperson for an average 10 hours per week / 520 hours per annum
b) The job description and advertisement
c) The Clerk advertise the position in line with the Communications & Staffing Committee Terms of Reference.
6. Moving to Paperless Meetings: Following on from concerns raised by Councillors about installing a large TV Screen in the Parish Council Office at the meeting 29th March 2022. To now consider and resolve:
a) The purchase of a near screen HD Projector which will allow for presentation of meetings and also be available for use by other village organisations.
b) To purchase a ceiling mounted screen up to a maximum size of 2metres by 1.6 metres and obtain quotations for installation.
c) To purchase 14 x 10 inch tablets for use by Councillors on Council business; to also include Microsoft 365 and a carry case, up to a maximum value of £150 per tablet.
7. Street Furniture:
a) To consider and resolve the refurbishment or replacement of all existing village benches to be paid for out of Community Infrastructure Levy monies
b) To discuss and resolve suitable locations for additional benches and waste bins and to request that the Clerk seeks permission from relevant landowners if necessary.
8. Youth Shelters: To consider and resolve the refurbishment of two youth shelters located on the Recreation Field and obtain quotations for the works.
9. Play Parks: To consider and resolve:
a) The Play Inspection Company undertake an initial inspection of the facilities and recommend any necessary works.
b) To seek recommendations from the Play Inspection Company as to required inspection frequency and the cost involved.
10. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded.
11. Co-option: To consider applications received for co-option from Parishioners.