May 2022 Agenda Annual Parish Council Meeting
You are summoned to the Annual General Meeting of Metheringham Parish Council which will be held in the Parish Council Office, High Street, Metheringham on Tuesday 24th May 2022 at 18:15. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 18:00 and 18:15 on current matters, or issues which may become future agenda items and your attendance is also requested during this period.
Karen Steels-Tallett
Clerk to Metheringham Parish Council
18th May 2022
AGENDA
24th May 2022
1. To elect a Chair of the Council
2. To receive the Chair’s declaration of acceptance of office
3. To elect a Vice Chair of the Council
4. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1).
5. Members Declarations of Interests:
a) Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct.
b) Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
6. To appoint representatives to outside bodies: Members must be independent of the outside body they are appointed to, should consult with Council prior to attending meetings and report back to Council on a regular basis.
a) Lincolnshire Association of Local Councils (LALC) County Committee
b) Village Hall Management Committee
c) Metheringham Swimming Pool
d) Metheringham Bowls Club
e) Metheringham Community Hub
7. Appointments to Committees of the Council
To consider and resolve to appoint members to serve on the Committees of the Council
• General Purposes and Finance Committee
• Communications and Staffing Committee
• Environmental and Community Committee
8. Asset Register: To consider and verify the asset register for 2021-2022.
9. To approve the notes of the Parish Council Meetings held on Tuesday 29th March 2022, 21st April 2022 and 04th May 2022.
10. Reports from representatives on outside bodies:
a) To receive a report from the County Councillor.
b) To receive a report from the District Councillors.
c) To receive a report from the Bracebridge Heath Neighbourhood Policing Team .
d) To receive reports from Council representatives on other outside bodies.
i) Village Hall Management Committee
ii) Metheringham Swimming Pool
iii) Metheringham Community Hub
iv) Metheringham Bowls Club
11. To receive the minutes of Committee meetings:
a) General Purposes & Finance Committee
b) Queen’s Platinum Jubilee Committee
c) Communications and Staffing Committee
d) Environmental & Community Committee
12. Clerks Report
13. Financial matters:
a) Insurance:
i) To consider and approve the Council's Insurance renewal premium due on 1st June 2022 at a cost of £2,357.50. This takes into consideration a 3-year long term agreement of which this is year 3. (budgeted item).
ii) To consider and approve the Insurance renewal premium due on 1st June 2022 for the Metheringham Swimming Pool Management Committees Insurance at a cost of £841.09.
iii) To consider and approve the Insurance Renewal premium due on 1st June 2022 for Metheringham Village Hall Management Committees Insurance at a cost of £510.92.
iv) To consider and approve the Engineering Inspection Insurance for Metheringham Swimming Pool and Metheringham Village Hall at a cost of £493.87.
b) Annual Return year ended 31 March 2022:
i) To consider, approve and sign Section 1 – Annual Governance statement 2021/2022
ii) To consider, approve and sign Section 2 – Accounting Statements 2021/2022.
iii) To consider and approve publishing the approved signed Annual Governance Statement and Accounting Statements along with documents for the exercise of public rights on the parish website.
c) Accounts for Payment:
i) To consider and approve retrospective payment of the April accounts
ii) To consider and approve payment of the May accounts.
14. General Parish Works: To consider and resolve the employment of a contractor to undertake minor works not currently being undertaken; and to instruct the Clerk to engage the contractor to proceed with the works, up to a maximum cost of £2,000, the majority of the works to be undertaken in time for the Platinum Jubilee Celebrations.
15. Prince’s Street Play Park: To consider and resolve to instruct Sports and Play Consulting to undertake an initial Feasibility Study as a starting point for future development of the Play Park, as recommended by the Environmental & Community Committee.
16. Replacement Village Signage: To consider and resolve to update signage within the Parish to include updated Crest and contact details as appropriate, and to instruct Allen Signs to carry out the works as quoted.
17. Power Supply Star & Garter Field: To consider and resolve to accept the offer made by the organisers of Meg Beer Fest to upgrade the electricity supply box on the Star & Garter field, free of charge, fully certificated.
18. Street Café Licence Application, 34 High Street: To retrospectively resolve the response in relation to the application.
19. Planning Applications:
i) 22/0457/HOUS – 3 Orchard Close, Metheringham. Construction of single storey rear extension and garage conversion.
ii) 22/0482/FUL – Moorlands Trading Estate, Moor Lane, Metheringham. Erection of steel portal framed building to form no. 2 business starter units for flexible use with Use Classes B2, B8 and e(g) along with associated parking.
iii) 22/0561/FUL – The Old Kennels, 1 Metheringham Heath Lane, Nocton. Change of use of paddock to dog park.
iv) 22/0572/HOUS – 7 Station Road, Metheringham. Erection of single storey rear and two storey side extension.
v) 22/0589/HOUS – 40 High Street, Metheringham. Replacement of existing glazed roof with new tiled roof, replacement of existing flat roof to rear elevation and reconstruction of existing rear wall.
vi) 22/0594/HOUS – 72 Princes Street, Metheringham. Erection of first floor side extension.
vii) 22/0596/HOUS – Bridge House, Metheringham Lane, Dunston. Part demolition of existing property and erection of 2 storey wraparound front and side extension, single storey front extension and single storey side extension.
viii) 22/0612/HOUS – 19 Bentley Way, Metheringham. Erection of a single storey front extension.
Notice of Decisions:
i) 22/0223/HOUS – 5 Taylors Yard, Metheringham. Erection of a single storey outbuilding for storage. Application approved.
ii) 22/0233/HOUS – 31 Kings Road, Metheringham. Erection of single storey rear extension. Application approved.
20. Date of next meeting: Tuesday 28th June 2022.