July 2023 Agenda
Notice of Ordinary Parish Council Meeting of Metheringham Parish Council which will be held in the Parish Council Office, High Street, Metheringham on Wednesday 26th July at 18:30. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 18:15 and 18:30 on current matters, or issues which may become future agenda items and your attendance is also requested during this period.
Keith Parker
Chair to Metheringham Parish Council
21st July 2023
AGENDA
1. Chair’s remarks
2. To resolve to accept apologies for absence and reasons given in accordance with Local Government Act 1972 s85(1)
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
4. To approve the notes of the Parish Council meeting held on Wednesday 28th June 23 as a true and accurate record
5. To resolve to appoint Councillor Pembery on to the interviewing panel for the Clerk application pack
6. Reports from representatives on outside bodies:
a. To receive a report from the County Councillor.
b. To receive a report from the District Councillors.
c. To receive a report from the Bracebridge Heath Neighbourhood Policing Team.
7. To receive reports from representatives to other village organisations and committees:
a. Village Hall Management Committee
b. Metheringham Swimming Pool
c. Metheringham Bowls Club
d. Metheringham Community Hub
e. Metheringham Football Club
9. To consider and resolve to support a litter picking group
A resident has requested to start a litter picking group.
They have asked if the council would provide bags and hoops to facilitate this.
They would also like to borrow Parish Council high viz jackets.
10. Policies: To review and approve the following policies.
a. Agenda Items
b. Social Media Policy
c. Recording and Filming of Council and Committee Meetings
11. Asset Register: To consider and verify the asset register for 2022-23, if available (deferred from last meeting) or receive update if not complete.
12. Financial matters:
a. To consider and approve the bank reconciliation for end of June 23
b. To consider and approve payments made between 27th June and 27th July 23
c. To approve the accounts for payments to be made
d. To receive the report from the internal auditor
13. Quotes: To consider quotes received, if available
a. To consider expenditure towards new fire panel and alarms as outlined in A1 securities report
b. Refurbishment of public toilets
14. To receive an update on the swimming pool MOU review.
To include response regards Soil heap
To include Land claimed from LCC
To include parking on grass next to Pool
16. To Receive update on Old cross refurbishment
17. To retrospectively agree to employ services to cut grass in Pavilion and play areas
18. To receive updates, and resolve actions where necessary, on the following matters:
a. MUGA preplanning application
b. Windmill community asset consent
c. Playground equipment following a recent inspection and repair
19. Planning Applications:
a. Planning Application 08-Mar-2019 10:20 AM
Erection of an entrance porch, replacement of bay window, application of render to front elevation, introduction of new window openings and replacement boundary treatments. - 2 Norman Crescent Metheringham Lincoln Lincolnshire LN4 3DN
b. Planning Application 08-Mar-2019 10:20 AM
Application for a non-material amendment (roof adjustments) following a grant of planning permission 22/0589/HOUS - Replacement of existing glazed roof with new tiled roof, replacement of existing flat roof to rear elevation and reconstruction of existing rear wall - 40 High Street Metheringham Lincoln Lincolnshire LN4 3DX
c. Planning Application 08-Mar-2019 10:20 AM
Application to remove condition 2 (building re change of use shall not be used as a separate unit of living accommodation) of planning permission 04/0533/FUL - Conversion of garage into separate annexe accommodation - The Cottage Fen Lane Metheringham Lincoln Lincolnshire LN4 3AQ
d. Planning Application 08-Mar-2019 10:20 AM
Erection of single storey extensions to front and rear - 21 Bentley Way Metheringham Lincoln Lincolnshire LN4 3EN
Notice of Decisions:
d. Application Reference: 23/0193/VARCON
Proposal: Application to remove condition 2 (building re change of use shall not be used as
a separate unit of living accommodation) of planning permission 04/0533/FUL - Conversion
of garage into separate annexe accommodation
Location: The Cottage Fen Lane Metheringham
20. Public bodies (admission to meetings) act 1960 exclusion of the press and public: to resolve that in accordance with section 1(2) of the public bodies (admission to meetings) act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded.
21. To receive update on the ex-Clerk.
22. Recruitment: To discuss and approve actions for the following positions
a.Update on Appointment of new Clerk
b. Update on the handyperson position
c. To discuss and resolve payment method to pay for locum clerk services in the interim
23. Date of next meeting