September 2023 Agenda
Notification of the Ordinary Parish Council Meeting of Metheringham Parish Council which will be held in the Parish Council Office, High Street, Metheringham on Tuesday 26th September at 18:30. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 18:15 and 18:30 on current matters, or issues which may become future agenda items and your attendance is also requested during this period.
K A Parker
Signed:
Keith A Parker
Chair
Metheringham Parish Council
20th September 2023
AGENDA
1. Chair comments
2. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 S85(1)
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct
4. To approve the notes of the Parish Council meeting held on Wednesday 30th August 23 as a true and accurate record
5. Reports from representatives on outside bodies:
a. To receive a report from the County Councillor.
b. To receive a report from the District Councilors.
c. To receive a report from the Neighbourhood Policing Team.
6. To receive reports from representatives to other village organizations and committees:
a. Village Hall Management Committee
b. Metheringham Swimming Pool
c. Metheringham Bowls Club
d. Metheringham Community Hub
e. Metheringham Football Club
f. Metheringham Gardening Club
7. To elect a representative for the village Hall
To elect Village Hall rep
8. Financial matters:
a. To consider and resolve the amendment to the AGAR form
b. To consider and approve the bank reconciliation for end of August 23
c. To consider and approve payments made between 27th August and 26th Septemeber 23
d. To approve the accounts for payments to be made
9. Asset Register:
To receive update on the asset register for 2022-23.
10. To consider and Resolve actions to safeguard Metheringham Windmill as a community Asset
To resolve the next steps to ensure windmill is preserved as a village asset for the village
11. To discuss and resolve swimming pool MOU review and any follow up actions required to allow panel to finalize requirements.
a. Land fenced off
b. Shed asbestos Material
c. Outstanding issues from initial review
d. Boiler additions to be installed. (insurance)
e. Responsible body in the event of any accidents
12. To Receive update on Old cross refurbishment
13. To Consider and resolve actions on complaint regarding street Lighting.
To Discuss a complaint regarding new street Light.
14. To Consider and resolve actions on Complaint regarding Station Road Grass
To Discuss complaint received regarding station Road / Manor Close Grass and Trees
15. To Consider and resolve to grant permission for Stalls to be used at Xmas Market
To discuss hire of market stalls for Xmas Market
16. To Consider and resolve to purchase replacement Flags as required for display in Memorial gardens at appropriate times
17. To Consider and resolve to purchase Xmas tree for 2023
18. To Consider and resolve to allow football club to use Pavilion ground to store equipment
19. To Consider and resolve:-
a. Road Closure for Remembrance Day
, b. bugler,
c. Purchase wreaths and Posy’s,
21. Policies: To review and approve the following policies.
a. Email Policy
b. MPC-028 COMMUNICATIONS POLICY
c. Sickness-absence-policy (LALC Model as example)
22. To receive update on the litter picking group
To receive update on equipment and commencement date
23. To receive updates, and resolve actions where necessary, on the following matters:
a. MUGA preplanning application
b. Playground equipment following a recent inspection and repair
c. Trailers
d. Beer Fest
24. Public bodies (admissions to meetings act 1960 exclusion of the press and the public: to
resolve that in accordance with Section 1(2) of the public bodies (admissions to meetings) act 1960 and by reason of the confidential nature of the remainder of the business the press and public be excluded.
25. To receive an update from the Interview Panel following interviews conducted for the Clerk’s position
26. To resolve to accept the Interview Panel’s recommendations for the appointment of a new Clerk.
27. To resolve to accept to issue the Handyperson’s contract drawn up by the Staffing Committee
28. Date of Next Meeting 25th October 2023