February 2023 Minutes
Metheringham, Sots Hole and Tanvats Parish Council
DRAFT Minutes of the Extra-ordinary Parish Council Meeting held on
Tuesday 7th February 2023 at the Parish Council Offices, High Street, Metheringham, LN4 3DZ
Present: Chairman Cllr K Parker, Cllrs B Nelson, S Peek, J Tatton, D Parry, M Westerman, F Pembrey and M Worthington
In attendance: Locum Clerk K. Sinclair and County Cllr R Kendrick
Public Forum.
There were no members of the public present.
The Chairman opened the meeting at 6.22pm.
Official Business of the Council
- Chairman’s Welcome
The chairman opened the meeting with the usual housekeeping announcement.
2. Accept apologies for absence and reasons given in accordance with the Local Government Act 1972 s85(1)
Apologies were received from Cllr R Grummitt, Cllr I Holmes and Cllr K Rymer. Cllr C Toynton was absent, and no apologies were received.
It was resolved to accept apologies received from Cllr R Grummitt. Proposed by Cllr Westerman, seconded by Cllr Worthington and approved unanimously.
All members abstained from voting to accept apologies received from Cllr Holmes.
Cllr Peek proposed to accept apologies received from Cllr Rymer but all other members abstained from voting.
3. Members declaration of interest
a. Members declaration of interest
None declared.
b. Dispensations
None received.
4. To approve as a correct record the minutes of the meeting held on 24th January 2023
It was resolved that the draft minutes from the meeting held on 24th January 2023 were a true record and could be approved and signed as minutes. Proposed by Cllr Tatton, seconded by Cllr Peek and approved with 7 votes for and 1 abstention.
5. To ratify the precept amount of £161,360 as applied for by the Locum Clerk which was previously agreed via email by those present at the last meeting
It was resolved to accept the precept amount of £161,360. Prosposed by Cllr Nelson, seconded by Cllr Worthington and approved unanimously.
6. To discuss the current street lighting and resolve next steps in upgrading street lighting within the village including possible funding opportunities
A report was received by Cllr Worthington which detailed the current costs and outstanding upgrades required to the street lighting. It was agreed that Cllr Tatton would further investigate Salix funding and the Locum Clerk would contact NKDC to enquire about possible loan and rates to cover the costs. Information to be presented at the next meeting. Proposed by Cllr Worthington, seconded by Cllr Tatton and approved unanimously.
7. To consider and approve the advert presented by Cllr Parker regarding volunteers for the Event’s Committee
It was resolved to publish the advert for volunteers. Proposed by Cllr Pembrey, seconded by Cllr Tatton and approved unanimously.
8. To resolve to allow the Locum Clerk access to all council systems and give permission to contact external agencies where necessary
It was resolved to allow the Locum Clerk access to all council systems and to contact external agencies where necessary. Proposed by Cllr Parker, seconded by Cllr Parry and approved unanimously.
9. To consider and resolve more key holders and change of locks for the Parish Office
It was resolved to change the locks on the two external doors of the office, allow the Locum Clerk to hold a key and grant permission for the Chairman of each committee to have a key when necessary. Proposed by Cllr Tatton, seconded by Cllr Westerman and approved unanimously.
County Cllr R Kendrick left the meeting at 7.06pm.
10. Public bodies (admission to meetings) act 1960 exclusion of the press and public: to resolve that in accordance with section 1(2) of the public bodies (admission to meetings) act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded.
It was resolved to enter closed session. Proposed by Cllr Westerman, seconded by Cllr Nelson and approved unanimously.
The meeting was closed to the public at 7.08pm.
11. To consider and resolve response to FOI request and SARS request to Cllr Holmes
It was resolved that the draft response presented to Council be sent to Cllr Holmes by the Locum Clerk along with relevant documents. Proposed by Cllr Pembrey, seconded by Cllr Tatton and approved unanimously.
12. Date and time of next meeting
Next ordinary meeting to be held on 21 February 2023 at 6.15pm
The meeting closed at 7.31pm.