April 2023 Minutes
Metheringham, Sots Hole and Tanvats Parish Council
Minutes of the Extra Ordinary Parish Council Meeting held on
Wednesday 19th April 2023 at the Parish Council Offices, High Street, Metheringham, LN4 3DZ
Present: Chairman Cllr K Parker, Cllrs B Nelson, S Peek, C Toynton, M Worthington, J Tatton, D Parry and M Westerman
In attendance: Locum Clerk K. Sinclair and County Cllr R Kendrick
The Chairman opened with the usual housekeeping announcement then opened the public session at 6.30pm
Public Forum.
There were no members of the public present.
Official Business of the Council
1. Accept apologies for absence and reasons given in accordance with the Local Government Act 1972 s85(1)
Apologies were received from F Pembrey and R Parry.
It was resolved to accept apologies received from Cllr Pembrey. Proposed by Cllr Tatton, seconded by Cllr Peek and approved unanimously.
It was resolved to accept apologies received from Cllr Grummitt. Proposed by Cllr Toynton, seconded by Cllr Westerman and approved unanimously.
2. Members declaration of interest
a. Members declaration of interest
None received.
b. Dispensations
None received.
3. To approve as a correct record the minutes of the meeting held on:
a. 28th March 2023
It was resolved that the draft minutes from the meeting held on 28th March 2023 were a true record and could be approved and signed as minutes. Proposed by Cllr Westerman, seconded by Cllr Toynton and approved with 5 votes for and 3 abstentions.
4. Finances:
a. To receive a further update on the council finances
An update was given verbally by the Locum Clerk. The accounting software has now been updated to 31 March and all accounts have been reconciled. The council are in a good financial position.
b. To approve the accounts for payment
The list of payments was circulated and approved for payment. See attached Appendix A. Proposed by Cllr Tatton, seconded by Cllr Toynton and approved unanimously.
c. To approve the budget for 2023-24 as recommended by the Locum Clerk
The budget attached as Appendix B was approved by council. Proposed by Cllr Tatton, seconded by Cllr Toynton and approved unanimously.
d. To resolve the reserve schedule for 23-24 and discuss and ringfenced funds
A total of £319,540.17 has been identified as reserves of which £22,760.87 is Community Infrastructure Levy. It was resolved to keep £98,779.30 in general reserves and allocate £198,000 as follows:
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Multi-Use Games Area |
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Street Lighting |
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Refurbishment of the Cross |
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Windmill Fund |
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Disabled Access to Playing Fields |
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Office Building Works |
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Relocation of the Zipwire |
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Public Toilets Refurbishment |
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Additional CCTV on Playing Fields |
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Repairs to Village Hall Car Park |
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Village History Boards |
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Proposed by Cllr Worthington, seconded by Cllr Tatton and approved unanimously.
e. To approve the CIL report for 2021-22 before submission to NKDC
The Clerk as determined that no CIL money was received or spend during 2021-2022 and therefore a NIL return is to be sent to NKDC.
Proposed by Cllr Worthington, seconded by Cllr Toynton and approved unanimously.
County Cllr R Kendrick left the meeting at 7.01pm
f. To consider the formation of a Finance Committee and resolve its members if required
It was resolved to form a Finance Committee with members to be formally appointed at the Annual Parish Council Meeting next month. Proposed by Cllr Parker, seconded by Cllr Westerman and approved unanimously.
5. To review quotes received to repair leak in public toilet roof, if available
There were no quotes received in time for the meeting. Cllr Worthington had been investigated and reported that there is a leak with one of the cisterns in the ladies toilets but no further damage has been caused by the leak in the roof. Due to the Coronation Celebrations being held on the 7 May, it was resolved to clean the toilets and open on the 7 as a one off until repairs could be made at a later date.Proposed by Cllr Toynton, seconded by Cllr Tatton and approved unanimously.
6. To review quotes received for repairs within the pavilion, if available
7. To review quotes received to repair wall around the cross outside the council office, if available
No quotes were available for items 6 and 7. Items deferred until quotes can be obtained.
8. To consider expenditure towards a new computer for the office and laptop, if necessary
It was resolved to allocate a maximum spend of £2000.00 to purchase a new computer and laptop for the office. Proposed by Cllr Tatton, seconded by Cllr Toynton and approved unanimously.
9. Public bodies (admission to meetings) act 1960 exclusion of the press and public: To resolve that in accordance with section 1(2) of the public bodies (admission to meetings) act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded.
It was resolved to enter into closed session. Proposed by Cllr Peek, seconded by Cllr Tatton and approved unanimously.
The meeting was closed to the public at 7.36pm.
10. To discuss information to be included in a statement to the police
It was resolved to not continue with the statement due to no further contact from the other party. Proposed by Cllr Tatton, seconded by Cllr Parry and approved unanimously.
It was resolved to accept the NJC model contract with an extended probation period of 26 weeks. Proposed by Cllr Tatton, seconded by Cllr Nelson and approved unanimously.
12. To complete and resolve the COT settlement form in regards to the ex-Clerk, as received by the solicitor.
A response to the COT settlement was resolved. Proposed by Cllr Toynton, seconded by Cllr Worthington and approved unanimously.
13. Date and time of next meeting
Wednesday 17 May – Annual Parish Council Meeting.
The meeting closed at 8.13pm.