2 September 2024 Minutes
Minutes of meeting held on Wednesday 2nd September 2024 at the Parish Council Offices, High Street, Metheringham, LN4 3DZ at 6.30pm. A public session, lasting no more than 15 minutes, commences at 6.15pm.
Present
K Parker (Chair) Catherine Redpath (CR) R Castle (RC)
A O,Sullivan (AO) J Kendrick (JK) S Hunter Leigh (SHL)
T Child (TC) K Wallace (KW) M Wallace (MWa)
• Chair’s comments.
The chair opened the meeting with general housekeeping and welcomed those present.
• Public Forum
No Members of the public were in attendance
Agenda Item 2 To resolve to accept apologies for absence and reasons given in accordance with the Local Government Act 1972 S85(1)
Cllr Pembery offered her apologies due too a personal issue
Proposed Cllr. C Redpath seconded Cllr K Parker all in favour
No other apologies received.
Agenda Item 3 Agenda Members declaration of interests
No declarations made.
Agenda Item 4 To elect non-Council members onto the Committee within the remit of the Terms of Reference.
Sarah Hunter Leith, Proposed Cllr C Redpath seconded Cllr A Osullivan and all in favour.
Terry Child, Proposed Cllr A Osullivan seconded K Wallace and all in favour.
Agenda Item 5 To review the spend against the budget allocated to the Events Committee so far.
No expenditure has been made against the allocated budget, The Chair reminded the group the sum allocated was £5000.
Agenda Item 6 To receive updates on the following items:
Contact stall holders and control applications for the Fayre and Feaste and compile allocation plan,
Not commenced.
Arrange entertainment for the day and resolve entertainment to be confirmed,
The theme being 1940s.
Entertainers discussed including; Leigh Hitch, Bradley Johnson, Sadie Marie Langdon, Digby Military wives, Brass Band School Choir and Naughty Step band.
The following were to be progressed with the aim of getting best value for the event:
Sadie Marie Langdon £200 for 1 hour set or £250 for 2 45 minute sets proposed K Wallace and
seconded A Osullivan and agreed.
Digby Military Wives £150 to manager proposed T Child and seconded C Redpath and all agreed.
Naughty Step £500 proposed C Redpath seconded A Osullivan and agreed.
The inclusion of Military vehicles was to be progressed via Cllr R Castle with carparking in the Lincolnshire Poacher. TC was to obtain contact details for a Mr Taylor a military vehicle enthusiast. With some 20 vehicles or so expected.
Arrange the Lorry Back and resolve the sound system suppliers,
The lorry has been arranged.
The sound system suppliers would be progressed via A Osullivan.
Organise erection of stalls and dismantling of the stalls on the day,
Erection and dismantling of the stalls will be managed by Councillor Mark Worthing ton and Cllr R Castle respectively.
Arrange Road closure and schedule volunteers for barriers and signage required for the event,
The schedule would be produced by JK with 2 people allocated per barrier with 4 barrier sites.
A plea for stewards would be sent out on social media through CR.
Transport restrictions would be sent out by T Child to appropriate bus and rail companies.
The signage for the vent was in hand by Cllr K Parker.
To receive an update on the design and advertising for the event,
Advertising aspects would be arranged through S Hunter Leith and T Child.
To arrange medical cover and resolve suppliers,
Two suppliers were identified, one via a Cameron Edwards at a price to be quoted and one identified by Dave Parry expected to be in the region of £300 with a quote to be provided.
It was stated by Cllr K Parker the Parish office would be allocated to them if a medical need arose.
To receive an update on Risk Assessments for submission to the SAG,
The Risk assessment will be progressed by Cllr K Parker.
Agenda Item 7 To receive an update on village organisations requiring stalls for the Fayre and Feast.
List awaited due to issues with the parish Council Software issues.
Agenda Item 8 Date of Next Meeting 6:30pm 16 September 2024
Meeting closed
Secretary for the meeting Malcolm Wallace