August 2020 Agenda
You are summoned to a Meeting of Metheringham Parish Council which will be held via Conference Calling which will be held on Tuesday 25th August 2020 at 19:30.
Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 19:15 and 19:30 on current matters, or issues which may become future agenda items and your attendance is also requested during this period.
Should members of the public wish to join the meeting you will need to contact the parish clerk in order to endeavor connectivity.
AGENDA 20/2020
25TH AUGUST 2020
1. Chairman's Remarks
2. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1).
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
4. To approve the notes of the Parish Council Meeting held on Tuesday 28th July 2020 and the Extraordinary Meeting held on Wednesday 12th August 2020 (circulated with agenda).
5. Reports from representatives on outside bodies:
a. To receive a report from the County Councillor (attached)
b. To receive a report from the District Councillor.
c. To receive the July Newsletter from the Bracebridge Heath Neighbourhood Policing Team - attached
d. To receive reports from Council representatives on other outside bodies.
i. Village Hall Management Committee ii. Metheringham Swimming Pool iii. Library iv. Bowls Club
6. To receive verbal or written update reports from Working Groups:
i) Events — no report available
Project Planning — no report available
Communications — no report available
Community & Environmental Development — no report available
v) War Memorial Garden Task & Finish Group — (attached)
7. Clerks report (attached).
8. Financial Matters:
a) CCTV: To consider the quotations received to relocate the CCTV system to the Parish Office and resolve to move the equipment. (attached)
b) MACLA Bank Account: To consider and agree the remaining MACLA funds be donated to Macmillan Cancer Support and the account be used for Library funding to keep it separate for accounting purposes. (attached)
c) Grass Cutting: To consider and agree quotation received for cuts to the Playing Field and Star & Garter Field whilst the JD Mower is out of service. (attached)
d) Street Lighting: To consider and agree the replacement of 10 columns in need of urgent repair as agreed at the meeting June 2019 as an annual programme. (attached)
e) Accounts for Payment: To consider and approve the accounts for payment (circulated seperately).
9. To receive a report from the Finance Committee:
i) to receive a report on the projections to the year end
to receive the recommendation from the Finance Committee regarding payment of future insurance premiums for both the Village Hall and Swimming Pool
to receive a recommendation from the Finance Committee on a monthly charge to the Library to cover utility bills
iv) to consider a recommendation by the Finance Committee for the Clerk to obtain quotations to upgrade the Library heating to air conditioning units.
10. Noticeboard: To consider the purchase of a further noticeboard to be located on Shiregate.
11. Litter Picking Grant: To agree the annual report for the grant application. (attached)
12. Proposed Extension to the Car Park, Prince's Street: To consider and agree the specification/scope of works to be included in the Tender Papers to be completed by the architect. (attached)
13. Speed Indicator Device: To agree a programme to get the devices in situ.
14. Planning:
Planning Application:
i) 20/0029/FUL — Land East of Sleaford Road (B1188) and West of Dunston Road, Metheringham. Amended plans for erection of 363 dwellings, formulation of new access points from Sleaford Road and Dunston Road, provision of new internal access roads and provision of new sustainable drainage infrastructure.
Decisions:
i) 20/0697/FUL— Beehive Stores, High Street, Metheringham. Change of use from Al (retail) to DI (Children's Daycare). Application approved.
20/0662/HOUS — The Manse, 11 High Street, Metheringham. Single storey rear extension to replace existing extension and recladding of outbuildings. Application approved.
20/0768/FUL— 15a High Street, Metheringham. Change of use from office to combines Al retail and A3 café. Application approved.
20/0803/HOUS —The Lilacs, 7 Fen Road, Metheringham. Erection of a single storey rear extension. Application approved.
Planning Appeal:
i) 19/1206/FUL— The Kitchen, Sleaford Road, Nocton Heath. Change of use from former café building (Class A3 Food and Drink) to two single storey dwellings (C3 Dwelling Houses). Appeal dismissed.
19/1140/VARCON Site at Land Heath Farm, Heath Lane, Metheringham. Application to vary condition 11 (Storage Clamps) to allow for storage to a height of 9m attached to application
17/0434/VARCON (application to vary condition 17 (Storage Clamps) to allow for storage above 4m of 17/0364/VARCON). Appeal dismissed.
15. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded.
16. Co-option: To consider applications for co-option received from two Parishioners. (attached)
17. Date and time of the next meeting.