November 2020 Agenda
You are summoned to a Meeting of Metheringham Parish Council which will be held via Conference Calling which will be held on Tuesday 24th November 2020 at 19:30.
Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 19:15 and 19:30 on current matters, or issues which may become future agenda items and your attendance is also requested during this period.
Should members of the public wish to join the meeting you will need to contact the parish clerk in order to endeavor connectivity.
AGENDA 23/2020
24TH NOVEMBER 2020
1. Chairman’s Remarks
2. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1).
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct.
4. To approve the notes of the Parish Council Meeting held on Tuesday 27th October 2020 (circulated with agenda).
5. Reports from representatives on outside bodies:
a. To receive a report from the County Councillor
b. To receive a report from the District Councillor.
c. To receive the September Newsletter from the Bracebridge Heath Neighbourhood Policing Team - attached
d. To receive reports from Council representatives on other outside bodies.
i. Village Hall Management Committee
ii. Metheringham Swimming Pool
iii. Library
iv. Bowls Club
6. To receive verbal or written update reports from Working Groups:
i) Events – to be circulated separately
ii) Project Planning – no report available – no meeting taken place
iii) Communications – attached
iv) Community & Environmental Development – no report available – no meeting taken place
v) War Memorial Garden Task & Finish Group – no report available – no meeting taken place
7. Clerks report (attached).
8. Retained Fire Brigade: To consider and resolve a request from the Fire Brigade; to allow the sleigh to be sited in the War Memorial Garden for the Christmas period.
9. Financial Matters:
a) Christmas Celebrations:
i) To consider and resolve to gift a Celebration Box to every child at Metheringham Primary School.
ii) To consider and resolve to serve mince pies and mulled wine; outdoors, socially distanced Wednesday 23rd December.
iii) To consider and resolve to host the Barry Saunders Christmas Trophy for the best dressed house and business.
b) CCTV: To consider and resolve to proceed with the alternative camera pole.
c) Annual Return 2019/2020: To approve the conclusion of the audit for 2019/2020 and posting of the notice for a period of 14 days.
10. Staff Remuneration Policy: To consider and resolve to adopt the draft Staff Remuneration Policy.
11. Finance Committee Terms of Reference: To dispose of the resolution made at the meeting 27th October; agenda item 9, and resolve to revert to the Terms of Reference for the Finance Committee prior to the resolution passed 27th October 2020.
12. Video Conferencing: To consider and resolve to move to video conferencing for future meetings
13. Time of Parish Council Meetings: To consider and resolve to amend the official start time of future Parish Council Meetings to 18:15 with the public forum commencing at 18:00.
14. Planning:
Prior Approval Development:
i) 20/0911/PNND – Linwood Moor Barn, located off Metheringham Airfield Road, Linwood Moor. Proposed change of use of agricultural building to a dwelling house (use Class C3) and associated building operations.
15. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded.
16. Staffing: To receive a report from the Staffing Committee.
17. Date and time of the next meeting.