September 2020 Minutes
Minutes 12/2020 of Metheringham, Sots Hole & Tanvats Parish Council Meeting held on Tuesday 29th September 2020 via a Conference Call.
A Meeting of Metheringham, Sots Hole and Tanvats Parish Council was held on Tuesday 29th September 2020 via a Conference Call due to COVID 19 and not being able to meet in line with Government guidance on group gatherings and social distancing.
Participating:
Councillor S Wilson (Chairman)
Councillor N Byatt
Councillor R Grummitt
Councillor I Holmes
CouncillorJ Parr
Councillor D Parry
Councillor S Peek
Councillor C Redpath
Councillor K Rymer
Councillor D Sherriff
Councillor D Temple Councillor S Walker
Clerk: Karen Steels-Tallett
No members of the public had contacted the Clerk to request connectivity.
1. Chairman's Remarks. The Chairman, Councillor Sally Wilson opened the meeting and welcomed the member of the public and made the usual housekeeping announcements, and reminded members that they must abide by the Code of Conduct at all times. The Chair recognised the passing of Mike Reynolds who had served as a Councillor in former years.
2. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). No apologies for absence had been received.
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. Councillor Byatt declared an interest in agenda item 18 as a member of NKDC Planning Committee.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. There were no requests for dispensations.
4. To approve the notes of the Parish Council Meeting held on Tuesday 25th August 2020 (circulated with agenda). The notes of the meeting 25th August 2020 having been circulated prior to the meeting were taken as read and it was resolved to approve them as minutes of the meetings. Proposed by Councillor Temple, seconded by Councillor Walker and the majority were in favour. Councillors Redpath and Sherriff abstained from voting.
5. Reports from representatives on outside bodies:
a. To receive a report from the County Councillor. A report from Cllr R Kendrick had been received prior to the meeting.
b. To receive a report from the District Councillor. The White Paper Planning for the Future was issued by the Government August 2020, consultation closes 29th October 2020. He would encourage public to comment on the white paper as it does not protect the intent of the Localism Act 2011 and Neighbourhood Plans.
c. To receive the August Newsletter from the Bracebridge Heath Neighbourhood Policing Team. A report had been circulated prior to the meeting.
d. To receive reports from Council representatives on other outside bodies.
Village Hall Management Committee. No meeting of the committee had taken place.
ii. Metheringham Swimming Pool. A report had been circulated prior to the meeting. Councillor Holmes added that the Swimming Pool wishes to give a public thank you to the Chair and Councillors for the help with the poll received this season. The Trustees had secured a £5,000 Covid 19 Grant. Councillor Byatt noted that the Wren Grant had been refused, Councillor Rymer reported that the Pool had received feedback from Wren and unfortunately the application had not demonstrated sufficient support for the pool from residents. The Pool are to engage further with local residents to obtain specific letters of support. The application will then be resubmitted December 2020. Councillor Byatt comments that both himself and Councillor Pearson would support this as District Councillors and suggested contacting villages outside of Metheringham who also use the pool and an insertion into Limespring Hundred.
iii. Library. The Library has re-opened initially for click•and collect, as from Tuesday 29th September to is open for browsing, limited to 2 people at any one time.
Bowls Club. The season has now ended and taster session will hopefully commence Spring 2021.
6. To receive verbal or written update reports from Working Groups:
Events — no further meeting had taken place. The total amount banked following the Macmillan Coffee Morning is £645.60. There is a meeting scheduled for 6th October.
ii. Project Planning — no further meeting had taken place. iii. Communications — no further meeting had taken place.
iv. Community & Environmental Development — no further meeting had taken place.
War Memorial Garden Task & Finish Group — an update the notes of the meeting 7th August were received.
7. Appointments to Committees of the Council: To consider and appoint members to serve on the committees of the Council:
Finance Committee
Councillors Grummitt, Holmes, Parry, Walker and Wilson.
Proposed by Councillor Byatt, seconded by Councillor Holmes and all were in favour.
ii. Staffing Committee
Councillors Byatt, Holmes, Parry, Rymer, Temple and Walker.
Proposed by Councillor Byatt, seconded by Councillor Holmes and all were in favour.
8. Appointments to Working Groups: To consider and appoint members to serve on the Working Groups of the Council:
Community & Environmental Developments
Councillors Grummitt, Holmes, Parry, Peek and Walker ii. Project Planning
Councillors Grummitt, Holmes, Parry, Peek, Rymer and Wilson iii. Communications
Councillors Holmes, Parry, Peek, Rymer and Temple Events
Councillors Peek, Rymer, Walker and Wilson
Proposed by Councillor Rymer, seconded by Councillor Temple and all were in favour.
9. Clerks report (attached).
10. Financial Matters:
a) Proposed Extension to the Car Park, Prince's Street: To consider the quotations received to act to Prepare Tender Documents, as Principal Designer and the Planning Application Process; and resolve to appoint. It was resolved to appoint Alastair Plant, Parkin Gerry Limited to act to Prepare Tender Documents, as Principal Designer and the Planning Application Process. Proposed by Councillor Byatt, seconded by Councillor Parry and the majority were in favour.
b) Community Library Hub: To consider the quotations received to upgrade the Library heating to an air conditioning unit and resolve to proceed. It was resolved to proceed with the quotation received from Josa-AC Quote Two and Three. Proposed by Councillor Parry, seconded by Councillor Holmes and all were in favour.
c) John Deere Mower: To consider the diagnosis and quotation received for the repairs to the mower and the cost of a replacement machine and resolve on what basis to proceed. It was resolved not to proceed with the repairs to the John Deere Mower and offer it for sale by tender, and employ the existing Contractors for future cuts. Proposed by Councillor Walker, seconded by Councillor Byatt and all were in favour.
d) Accounts for Payment: To consider and approve the accounts for payment (circulated separately). It was resolved to approve the accounts for payment. Proposed by Councillor Holmes, seconded by Councillor Rymer and all were in favour.
11. Proposed Extension to the Car Park, Prince's Street: To consider and agree the revised plans in line with the specification/scope of works agreed at the meeting 25th August 2020. It was resolved to proceed with the revised plans. Proposed by Councillor Byatt, seconded by Councillor Grummitt and all were in favour.
12. CCTV Policy: To consider the amendment to MPC/031 CCTV Policy and resolve to adopt. It was resolved to defer to the October meeting. Proposed by Councillor Temple, seconded by Councillor Walker and all were in favour.
13. Swimming Pool: To consider the Memorandum of Understanding received and resolve to adopt. It was resolved to form a Task and Finish Group to finalise the Memorandum of Understanding, members Councillors Byatt, Holmes, Parry, Rymer and Sherriff. Proposed by Councillor Parry, seconded by Councillor Holmes and all were in favour.
14. Remembrance Sunday: To consider and resolve the level of Service for Remembrance Sunday due to Covid19. The Events Working have a meeting scheduled for 6th October; whilst the Council are looking to support the event it will be in line with Government guidance.
15. Fair: To consider and resolve if to allow the Fayre access to the Star & Garter Field due to Covid19. It was resolved not to allow the Fair the use of the Star and Garter Field during Covid 19. Proposed by Councillor Grummitt, seconded by Councillor Parr and the majority were in favour. Councillors Redpath and Sherriff abstained from voting.
16. Speed Indicator Device: To receive a report from Councillor Parry on the SID devices and resolve a course of action for the faulty device. It was agreed that Councillor Byatt would contact the RAF Technicians to give an opinion on the radar.
17. Local Government Boundary Commission: To consider the draft recommendations for new wards, ward boundaries and ward names for North Kesteven District Council and agree any comments for submission. Councillor Byatt requested everyone view the document and consider the lines of communication reflected in the report and make the necessary comments.
18. Planning:
Planning Application:
20/0029/FUL — Land East of Sleaford Road (B1188) and West of Dunston Road, Metheringham. Amended plans / Additional Information.
Decisions:
i) 20/0797/HOUS — 21 Viking Way, Metheringham. Erection of a single storey side extension. Application approved.
Notification of Intended Works to Trees in Conservation Area:
i) 20/1166/TA—4 High Street, Metheringham. Tl Weeping Ash — Fell.
19. Date and time of the next meeting. Tuesday 27th October 2020.
There being no further business the meeting closed at 21:10.