May 2020 Minutes (26th)
Minutes 06/2020 of Metheringham, Sots Hole & Tanvats Parish Council Meeting held on Tuesday 26th May 2020 via a Conference Call.
A Meeting of Metheringham, Sots Hole and Tanvats Parish Council was held on Tuesday 26th May 2020 via a Conference Call due to COVID 19 and not being able to meet in line with Government guidance on group gatherings and social distancing.
Participating:
Councillor S Wilson (Chairman)
Councillor N Byatt
Councillor R Grummitt
Councillor I Holmes
Councillor D Parry
Councillor S Peek
Councillor S Walker
Apologies:
Councillor D Temple
Absent:
CouncillorJ Parr
Clerk:
Karen Steels-Tallett
No members of the public had contacted the Clerk to request connectivity.
1. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). Apologies were received from Councillor Temple.
2. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. Councillor Byatt declared an interest in agenda item 11 as a member of NKDC Planning Committee.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. There were no requests for dispensations.
3. To approve the notes of the Parish Council Meeting held on Tuesday 25th February 2020 (circulated with agenda). The notes having been circulated before the meeting were taken as read and it was resolved to approve them as minutes of the meeting. Proposed by Councillor Byatt, seconded by Councillor Holmes and all were in favour.
4. To approve the notes and resolve the decisions retrospectively of the Parish Council Meetings held on: (circulated with the agenda)
i) Tuesday 24th March 2020
ii) Tuesday 31st March 2020
iii) Thursday 09th April 2020
iv) Tuesday 21st April 2020
v) Thursday 23rd April 2020
vi) Tuesday 5th May 2020
vii) Tuesday 12th May 2020
The notes having been circulated before the meeting were taken as read and it was resolved to approve retrospectively decisions taken at the meetings held and approve them as minutes of the meeting. Proposed by Councillor Holmes, seconded by Councillor Walker and all were in favour.
5. To resolve that the Annual General Meeting is postponed until May 2021 and that the Chairman remains in post and receive a declaration of acceptance of a further term of office. It was resolved that the Annual General Meeting be postponed until May 2021 and the Chairman remain in post. Proposed by Councillor Byatt, seconded by Councillor Walker and the majority were in favour. Councillor Wilson abstained from voting. Councillor Wilson agreed to accept a further term of office until May 2021.
6. To elect a Vice Chairman. Councillor Parry was nominated as Vice Chairman by Councillor Byatt, seconded by Councillor Wilson. Councillor Holmes was nominated by Councillor Parry. Councillor Grummitt was nominated by Councillor Peek. Upon being put to vote it was resolved that Councillor Parry be elected as Vice Chairman for 2020-2021. Councillor Parry accepted the position.
7. To resolve that the members of the Committees and Working Groups continue to serve until May 2021. It was resolved that the members of Committees and Working Groups continue to serve until May 2021. Proposed by Councillor Peek, seconded by Councillor Walker and all were in favour.
8. Cluster Speed indicator Device: To consider the future of the Speed Indicator Device following both Nocton and Dunston withdrawing their commitment. It was resolved that the device be taken out of service and offered to a neighbouring parish with a similar device for spares if required, failing that the device would be scrapped. Proposed by Councillor Byatt, seconded Councillor Grummitt and all were in favour.
9. Staffing Appeals Committee — Terms of Reference: To consider and resolve to approve the draft Terms of Reference. It was resolved to adopt the draft Staffing Appeals Committee Terms of Reference prepared by the Staffing Committee. Proposed by Councillor Byatt, seconded by Councillor Walker and all were in favour.
10. Financial Matters:
a) Insurance:
i. To consider and resolve the Council's Insurance due on 1st June 2020 (circulated with the agenda). It was resolved to proceed with the quotation received from BHIB Insurance. Proposed by Councillor Holmes, seconded by Councillor Parry and all were in favour.
ii. To consider and approve the parish council pay for the Metheringham Swimming Pool Management Committees insurance (circulated with the agenda). It was resolved to proceed with the quotation received from BHIB Insurance. Proposed by Councillor Byatt, seconded by Councillor Parry and the majority were in favour. Councillor Holmes abstained from voting as a Trustee of the Swimming Pool.
i) To consider and resolve the parish council pay for the Metheringham Village Hall Management Committees insurance (circulated with the agenda). It was resolved to proceed with the quotation received from BHIB Insurance subject to the premium being reduced in line with other quotations received. Proposed by Councillor Parry, seconded by Councillor Holmes and all were in favour.
b) British Red Cross: To consider a request received from British Red Cross to support the essential services provided across Lincolnshire, including Metheringham. It was resolved not to support the request received from British Red Cross. Proposed by Councillor Wilson, seconded by Councillor Walker and åll were in favour.
c) Accounts for Payment: To consider and approve the accounts for payment (circulated separately). It was resolved to approve the accounts for payment with the exception of the invoice from Burdens which would be put into dispute. Proposed by Councillor Byatt, seconded by Councillor Parry and all were in favour.
11. Planning:
Planning Application:
i. 20/0029/FUL— Land East of Sleaford Road (B1188) and West of Dunston Road, Metheringham. To receive the correspondence received from the Minister regarding planning applications during Coronavirus. It was resolved that the Clerk publish on social media on a frequent basis that the case officer is still accepting comments from members pf the public is they wish to do so. Posters to be displayed on the Parish Council noticeboards and banners to be sited within the parish. The clerk was requested to look into an Environment Organisation for assistance with a slogan and campaign. Proposed by Councillor Parry, seconded by Councillor Wilson and the majority were in favour. Councillor Byatt abstained from voting as a member of NKDC Planning Committee.
Planning Appeals received from NKDC:
ii. 19/1140/VARCON — Land at Heath Lane, Metheringham an appeal has been lodged against the refusal to vary condition 11 (Storage Clamps). It was resolved to object to the appeal on the grounds of visual amenity. Proposed by Councillor Wilson, seconded by Councillor Peek and all were in favour. Councillor Byatt abstained from voting as a member of NKDC Planning Committee.
Planning application decision notices from NKDC:
i) 20/0217/FUL— 52 Shiregate, Metheringham — change of use of domestic garage to Sui Generis Beauty Salon — application approved. Decision noted.
12. MISH: To receive an update of from the MISH Group on their current position. Councillor Temple not being at the meeting, Councillor Wilson updated the Council on information received from Councillor Temple. To date, MISH have 25 volunteers, they have done 487 food shops/prescription collections, 11 welfare calls, 23 food parcels, 3 welfare visits. They have also assisted residents of Branston, Potterhanworth Booths and Bardney. The Group are looking for further assistance with stationary items, to be purchased from the original agreed sum to support the group.
13. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded. It was resolved to move into closed session. Proposed by Councillor Wilson, seconded by Councillor Walker and all were in favour.
14. Staffing: To receive an update on staffing matters. The Chairman of the Staffing Committee updated members on the current position.
15. Date and time of the next meeting. Tuesday 30th June 2020 @ 19:30
The call ended 21:05