February 2020 Minutes
Minutes 10/2019 of Metheringham, Sots Hole and Tanvats Parish Council
Meeting held on Tuesday 25th February 2020 at 19.15 in the Village Hall, Metheringham
A meeting of Metheringham, Sots Hole and Tanvats Parish Council was held on Tuesday 25th February 2020 in the Village Hall, Middle Street, Metheringham and commenced at 19:15.
Present:
Councillor N Byatt (Acting Chairman)
Councillor R Grummitt
Councillor I Holmes Councillor J Kendrick
Councillor D Parry
Councillor S Peek
Councillor S Walker
Apologies:
Councillor S Wilson (Chairman)
Councillor J Gwillym (Vice Chairman)
Councillor J Parr
Councillor D Temple
Clerk:
Karen Steels-Tallett
The Clerk opened the meeting and asked for nominations for a Councillor to preside over the meeting due to absence of both the Chairman and Vice-Chairman. Cllr Peek proposed Cllr Byatt and all were in favour.
1. Chairman's Remarks:
The Acting Chairman Councillor Byatt wished Cllr Gwillym a speedy recovery, and made the usual housekeeping announcements. The Chairman reminded members that they must abide by the Code of Conduct at all times
2. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1):
Apologies were received from Councillors Gwillym, Parr, Temple & Wilson. Apologies also received from District Councillor Pearson.
3. Members Declarations of Interests
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. Declarations of Interest were received as follows: Councillor Holmes declared an interest in agenda item 12 due to family association. Councillor Byatt declared an interest in agenda item 15 as a Member of NKDC Planning Committee.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. Councillor Holmes requested a dispensation in respect of agenda item 12, agreed to grant dispensation.
4. To approve the notes of the Parish Council Meetings held on Tuesday 28th January 2020.
The notes having been circulated before the meeting were taken as read and it was RESOLVED to approve them as minutes of the meeting subject to the amendment to item 25 to include the objection by Councillor Parry, proposed by Councillor Peek, seconded by Councillor Grummitt and all were in favour.
Councillors Holmes and Kendrick abstained from voting.
5. Reports from representatives on outside bodies:
a. To receive a report from the County Councillor R Kendrick. The monthly county update circulated with the agenda was received — see appendix 1. Councillor Kendrick had recently attended a full Council meeting and raised issues around flooding to Senior Councillors. There is to be a further Public Consultation regarding Grantham Hospital and emergency care. Highways, there will be new contractors wef April, an additional E4million has been added to the budget to speed up repairs. The opening of the Bypass has been put back to Autumn 2020 due to the rainfall, but there is no increase in cost.
b. To receive a report from District Councillor N Byatt
There is a full Council meeting at NKDC next Tuesday 3 rd March when the NKDC Budget will be voted on. NKDC also have a motion regarding support for continued emergency care at Grantham Hospital.
c. Bracebridge Heath Neighbourhood Policing Team:
A report had been received from PCSO Flannigan and circulated.
d. Village Hall Committee:
Councillor Kendrick updated Councillors on the current position with the Village Hall. A Public Meeting has been arranged for Wednesday 1 I th March @ 7.00pm.
e. Swimming Pool:
Councillor Holmes updated Councillors on the current position. The new entrance is almost complete, fridges being installed over the weekend and the disabled access will be completed in the near future. The pool will open for the season Saturday 9th May and will also open for VE Day Celebration to provide a Tuck Shop. Enhanced paper trails around Safeguarding and Responsible Persons have been put in place. Overall the mood is positive. Grant application work is ongoing.
f. Library:
Councillor Peek reported that a meeting of the Volunteers had taken place. The Clerk is to carry out some work regarding the finances and provide as much information to the Library as possible. The volunteers had viewed the extended space in the Library, largely to be left as an open space with no additional shelving
g. Bowls Club:
Councillor Walker reported that the new kitchen had been fitted and taster sessions are being held the last 2 weekends in April
6. To receive verbal or written update reports from Working Groups:
i) Events: The notes of the meeting held 19th February had been circulated and received.
Project Planning: There was no further report available.
iii) Communications: The notes of the meeting held 11th February had been circulated and received.
iv) Environmental Development: There was no further report available.
7. Committees I Working Groups: To receive clarification of Committees,
Working Groups, Task & Finish Groups duties and responsibilities. It was discussed to organise a half day meeting to identify the Committees, Task & Finish Groups and Working Groups that Council would like to see. Proposed by Councillor Kendrick, seconded by Councillor Byatt and all were in favour.
8. Clerks Report: The Clerk's report had been circulated prior to the meeting. Agreed to accept the report.
9. Financial Matters:
a. Cluster Speed Indicator Device: —To consider and resolve the percentage funding of replacement batteries for the device shared by neighbouring villages. It was resolved to accept the quotation for the new batteries with a proportionate cost of El 00. Proposed by Councillor Holmes, seconded by Councillor Grummitt and all were in favour.
b. Egholm Sweeper: To consider and resolve to proceed with the service of the vehicle. It was resolved to accept the quotation received from Burdens and proceed with the vehicle service. Proposed by Cllr Holmes, seconded by Cllr Peek and all were in favour.
c. VE Day 75 Celebrations: To consider the quotations received for the VE Day 75 Event. It was resolved to accept the quotations received for a Marque and Entertainment. Proposed by Cllr Parry seconded by Cllr Kendrick and all were in favour.
d. Move to former NHS Building: To consider the quotations received for the maintenance of the security and fire alarm systems. It was resolved to accept the quotation received from Freedom for Maintenance & Monitoring and Fire Alarm Maintenance. Proposed by Cllr Parry, seconded by Cllr Holmes and all were in favour.
e. Accounts for Payment: To consider and approve the accounts for payment. The Clerk had circulated the accounts for payment for January 2020. It was resolved to approve the accounts, proposed by Cllr Parry, seconded by Cllr Holmes and all were in favour.
10. Venue Hire: To consider and approve the proposal of hire charges for Council Venues by the Finance Committee. It was resolved to accept the schedule of charges. Proposed by Cllr Grummitt, seconded by Cllr Holmes and all were in favour.
11. Telegram/WhatsApp: To consider and approve the use of Telegram as a communication tool both internally and externally as proposed by the Communications Working Group. It was resolved to adopt Telegram as a communication tool. Proposed by Cllr Holmes, seconded by Cllr Parry and all were in favour.
12.AIIotment Charges: To consider and approve a reduction in the allotment charges. It was resolved to reduce the charges to E30pa with annual increments. Proposed by Cllr Parry, seconded by Cllr Kendrick and all were in favour. Cllr Holmes abstained from voting.
13. Great British Spring Clean 2020: To consider and approve to participate in the Spring Clean 20th March to 13th April 2020. It was resolved to participate in the Spring Clean Sunday 19th April. Proposed by Cllr Byatt, seconded by Cllr Parry and all were in favour.
14. Correspondence: To note the correspondence circulated to Members.
15. Planning: Planning applications received from NKDC. Councillor N Byatt declared an interest as District Councillor and withdrew from any debate. Planning applications received from NKDC:
i) 20/0049/HOUS — 3 Metheringham Heath Lane, Nocton. Demolition of outbuildings and erection of single storey extension. No objections.
20/0078/HOUS — 20 Drury Street, Metheringham. Erection of single storey side extension. No objections.
20/0092/HOUS — 24 Middle Street, Metheringham. Partial demolition of outbuilding and erection of a granny annexe. No objections.
Planning application decision notices from NKDC:
i) 19/1660/FUL - San Darnino, 38 Drury Street,
Metheringham. Widen driveway and drop kerb. Application Approved.
16. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the Press and the Public be excluded from the Meeting. It was agreed to move into closed session.
17. Death of a Senior National Figure: To consider and resolve the protocol in the event of a senior national figure. It was resolved to approve the draft protocol and requested that the Clerk put in place a checklist. Proposed by Cllr Holmes, seconded by Cllr Byatt and all were in favour.
18. Date, time and venue of next meeting: Tuesday 24th March 2020 at 19:15 in the Village Hall.
There being no further business the meeting closed at 09:08.