October 2021 Minutes
A meeting of Metheringham, Sots Hole & Tanvats Parish Council was held on Tuesday 26th October 2021 in the Parish Office, High Street, Metheringham.
Participating:
Councillor I Holmes (Chairman)
Councillor R Grummitt
Councillor D Holmes
Councillor J Manu
Councillor K Parker
Councillor M Westerman
Apologies: Councillor S Peek
Councillor K Rymer
Clerk: Karen Steels-Tallett
No members of the public were in attendance.
1. Chairman’s Remarks. The Chairman Councillor Ian Holmes; opened the meeting; made the usual housekeeping announcements, and reminded members that they must abide by the Code of Conduct at all times. Councillor Holmes reported it had been a productive past month and communication is progressing with outside bodies.
2. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). Apologies for absence had been received from Councillors Peek and Rymer. It was resolved to acceptance the apologies. Proposed by Councillor I Holmes, seconded by Councillor R Grummitt and all were in favour.
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. No declarations of interest were received.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. There were no requests for dispensations.
4. To approve the notes of the Parish Council Meetings held on Tuesday 28th September 2021, Wednesday 13th October 2021 and Wednesday 20th October 2021 (circulated with agenda). The notes of the meetings Tuesday 28th September 2021, Wednesday 13th October 2021 and Wednesday 20th October 2021 having been circulated prior to the meeting were taken as read and it was resolved to approve them as minutes of the meetings. Proposed by Councillor I Holmes seconded by M Westerman and all were in favour.
5. Reports from representatives on outside bodies:
a. To receive a report from the County Councillor. A report had been received from Councillor Kendrick prior to the meeting and circulated. A residents panel across the County has been established with 3 surveys per annum “Let’s talk Lincolnshire Engagement Platform”.
b. To receive a report from the District Councillor. No report available.
c. To receive the monthly Newsletter from the Bracebridge Heath Neighbourhood Policing Team. A report had been received and circulated prior to the meeting.
d. To receive reports from Council representatives on other outside bodies.
i. Village Hall Management Committee. A brief report had been received and circulated.
ii. Metheringham Swimming Pool. Councillor I Holmes reported Finances are stable. Winterising of the pool is happening with works being carried out. A volunteers event is taking place 30th October.
iii. Metheringham Community Hub. The Hub have a coffee morning Friday 29th October, a standing monthly booking for room hire plus 3 new volunteers.
iv. Bowls Club. The AGM is to be held Friday 29th October. A member has come forward to run a facebook page.
v. Metheringham Football Club. A report had been received and circulated.
6. To receive the minutes of Committee meetings:
a) General Purposes Committee
b) Queen’s Platinum Jubilee Committee
The minutes of the committee meetings were received and noted.
7. Clerks report (attached). The clerk’s report was received.
8. Financial Matters:
a) Accounts for payment: To consider and approve the accounts for payment. It was resolved to approve the accounts for payment other than an invoice from Freedom which is to be put on hold pending further discussions. Proposed by Councillor I Holmes seconded by Councillor Grummitt and all were in favour.
9. Overtime: To consider and resolve the hours of overtime for the month of September/October in respect of the Clerk. It was resolved to approve the Clerk’s overtime hours. Proposed by Councillor I Homes seconded by Councillor D Holmes and all were in favour.
10. Tree Survey:
i. To receive the receive Tree Survey received.
ii. To consider and resolve to engage the services of services of T & T Tree Services for a 2 year contract for all tree / hedgerow maintenance. It was resolved to engage the services of T & T Tree Services for a period of 2 years for any works not exceeding £2,500. Proposed by Councillor Parker seconded by Councillor D Holmes and all were in favour.
iii. To consider and resolve to instruct T & T Tree Services to undertake works as detailed in the Tree Survey. It was resolved to instruct T & T Tree Services to carry out the essential works detailed in the survey. Proposed by Councillor I Holmes seconded by Councillor Parker and all were in favour.
11. Wheel Chair Access Picnic Tables: To consider and resolve the purchase of wheel chair access picnic tables. It was resolved to purchase 4 medium tables in Brown DMP01. Proposed by Councillor D Holmes seconded by Councillor Parker and all were in favour.
12. Terms of Reference: To consider and resolve to adopt the Terms of Reference drafted by the General Purposes Committee, for:
i. Communications and Staffing Committee. It was resolved to adopt the draft Terms of Reference. Proposed by Councillor Parker seconded by Councillor Westerman and all were in favour.
ii. Environmental and Community Committee. It was resolved to adopt the Terms of Reference. Proposed by Councillor D Holmes seconded by Councillor Parker and all were in favour.
13. Environmental and Community Committee: To consider and resolve to appoint members to the Committee. It was resolved membership of the Committee would be: Councillors I Holmes (ex officio), D Holmes, Parker and Westerman. Proposed by Councillor Grummitt seconded by Councillor Manu and all were in favour.
14. Communications and Staffing Committee: To consider and resolve to appoint members to the Committee. It was resolved membership of the Committee would be: Councillors I Holmes (ex officio), Manu and Parker. Proposed by Councillor Grummitt seconded by Councillor D Holmes and all were in favour.
15. Metheringham Football Club: To consider and resolve to adopt the draft Memorandum of Understanding between Metheringham Parish Council and Metheringham Football Club. It was resolved to adopt the Memorandum of Understanding. Proposed by Councillor D Holmes seconded by Councillor Parker and all were in favour.
16. 1st Metheringham Scout Group: To consider and resolve to adopt the draft Terms of Agreement for use of the Star & Garter Field. It was agreed to adopt the Terms of Reference with a minor amendment. Proposed by Councillor Parker seconded by Councillor D Holmes and all were in favour.
20:30 Councillor I Holmes proposed that in line with Standing Order 3x the meeting be extended beyond 2 hours, seconded by Councillor Westermand and all were in favour.
17. Play Parks: To consider and resolve to seek quotations for the refurbishment of play parks; Prince’s Street and Shiregate. It was resolved to refer the agenda item to the Enviromental and Community Committee for further work to be carried out and report back to full Council. Proposed by Councillor D Holmes seconded by Councillor Grummitt and all were in favour.
18. Planning Applications:
i. 21/1520/HOUS Hawthorn House, Fen Lane, Metheringham. Removal of garage and replace with a 2 storey side and rear extension. Council had no comments to make.
Decisions:
i) 21/0899/HOUS 13 Drury Street, Metheringham. Proposed front and rear single storey extension and associated internal alterations.
19. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded. It was resolved to move into closed session. Proposed by Councillor I Homes seconded by Councillor D Holmes and all were in favour.
20. Co-option: To consider applications for co-option received from two Parishioners. Councillor I Holmes proposed a minor amendment to the agenda item to application received from three parishioners, seconded by Councillor Parker and it was resolved to co-opt all three applicants.
21. Date and time of the next meeting. Tuesday 23rd November @ 18:30.
There being no further business the meeting closed at 20:40.