May 2021 Minutes EOM
An ExtraOrdinary Meeting of Metheringham, Sots Hole and Tanvats Parish Council was held on Thursday 27th May 2021 in the Parish Office, High Street, Metheringham.
Participating:
Councillor I Holmes (Chairman)
Councillor R Grummitt
Councillor S Peek
Councillor C Redpath
Councillor K Rymer
Councillor D Sherriff
Clerk: Karen Steels-Tallett
There was 1 member of the public present
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1. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). There were no apologies for absence.
2. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. No declarations of Interest were received.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. There were no requests for dispensations.
3. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded. It was resolved to move into closed session. Proposed by Councillor Holmes, seconded by Councillor Redpath and the majority were in favour. Councillors Sherriff and Grummitt abstained from voting.
Councillor Holmes requested that the manner in which each member voted be recorded in the minutes in respect of agenda items 4,5 and 6.
4. To discuss and resolve to accept the Communications Working Group recommendation that an independent organisation be appointed to design, implement & distribute a Parish Council Survey(s); and to then collate and report back all findings to the Parish Clerk for discussion by full council. Such survey(s) to include households, businesses and Under 18’s, format to be decided by the appointed organisation, but must include details of Prince’s Street, Car Park Project as a single question - defining number of spaces and estimate of cost. Furthermore, that a maximum budget of £5,000 be allocated to such a survey to ensure it is comprehensive, inclusive and fully analysed. It was resolved to engage an independent organisation to work with the Parish Council to design, implement, collate and report back all findings at a cost of up to £5,000. Proposed by Councillor Holmes, seconded by Councillor Redpath and the majority were in favour. Councillors Holmes, Peek, Redpath, Rymer and Sherriff voted in favour. Councillor Grummitt voted against.
5. To resolve to undertake a full Parish Council Survey every four years (or sooner if council determines a need) from the date of the survey detailed in agenda point one. It was resolved undertake a survey every four years. Proposed by Councillor Holmes, seconded by Councillor Redpath and all were in favour.
6. To resolve to defer any further decisions in respect of Prince’s Street, Car Park project until such time as the Parish Council Survey has been carried out and report submitted back for full council to consider. It was resolved to defer any further decisions in respect of Prince’s Street Car Park project until such time as the survey has been carried out and a full report of the findings considered by full Council. Proposed by Councillor Holmes, seconded by Councillor Rymer and the majority were in favour. Councillors Holmes, Peek, Redpath, Rymer and Sherriff were in favour. Councillor Grummitt was against.
There being no further business the meeting closed at 19:45.