June 2021 Minutes
A meeting of Metheringham, Sots Hole & Tanvats Parish Council was held on Tuesday 15th June 2021 in the Parish Office, High Street, Metheringham.
Participating:
Councillor I Holmes (Chairman)
Councillor S Peek
Councillor K Rymer
Councillor D Sherriff
Apologies: Councillor C Redpath
Councillor R Grummitt
Clerk: Karen Steels-Tallett
2 members of the public were in attendance.
1. Chairman’s Remarks. The Chairman Councillor Ian Holmes; opened the meeting; made the usual housekeeping announcements, and reminded members that they must abide by the Code of Conduct at all times.
2. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). Apologies had been received from Councillor Grummit and Redpath. It was resolved to accept apologies received from the member. Proposed by Councillor Holmes, seconded by Councillor Rymer and all were in favour.
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. No declarations of interest were received.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. There were no requests for dispensations.
4. To approve the notes of the Parish Council Meeting held on Tuesday 25th May 2021 and Thursday 27th May 2021. (circulated with agenda). The notes of the meetings 25th May and 27th May having been circulated prior to the meeting were taken as read and it was resolved to approve them as minutes of the meetings. Proposed by Councillor Rymer, seconded by Councillor Sherriff and all were in favour.
5. Financial Matters:
a) Annual Return year ended 31 March 2021:
i. To consider, approve and sign Section 1 – Annual Governance statement 2020/2021. It was resolved to approve and sign the statement. Proposed by Councillor Holmes, seconded by Councillor Sherriff and all were in favour.
ii. To consider, approve and sign Section 2 – Accounting Statements 2020/2021. It was resolved to approve and sign section 2 Accounting Statement. Proposed by Councillor Holmes, seconded by Councillor Rymer and all were in favour.
iii. To consider and approve publishing the approved signed Annual Governance Statement and Accounting Statements along with documents for the exercise of public rights on the parish website. It was resolved to publish the approved signed Annual Governance and Accounting statements. Proposed by Councillor Holmes, seconded by Councillor Rymer and all were in favour.
b) Asset Valuation: To consider the quotations received and resolve to accept one of those quotations and proceed with the Asset Valuation. It was resolved to proceed with quotation received from AM Hey to obtain an updated Asset Valuation. Proposed by Councillor Holmes, seconded by Councillor Rymer and all were in favour.
c) Street Lighting: To consider and agree the replacement of 10 columns in need of urgent repair as agreed at the meeting June 2019 as an annual programme. Budgeted Item. It was resolved to proceed with the 10 replacement street lighting columns. Proposed by Councillor Rymer, seconded by Councillor Peek and all were in favour.
d) Speed Indicator Device: To consider and resolve to purchase 2 replacement devices. It was resolved to proceed with the purchase of 2 replacement devices, Data Collection Units and additional brackets. Proposed by Councillor Rymer, seconded by Councillor Sherriff and all were in favour.
6. Grant Application: To consider and resolve to accept the Grant Application received from Metheringham Football Club. It was resolved to award a grant of £300. Proposed by Councillor Holmes, seconded by Councillor Sherriff and all were in favour.
7. Metheringham Wellbeing Walkers Group: To consider and resolve to allow use of the Pavilion to the Group on Friday Mornings. (Subject to agreement by the Group that they ensure the Pavilion is left in a clean and tidy manner). Agreement will be subject to review on an annual basis. It was resolved to allow the Group use of the Pavilion by the way of a Wellbeing Grant in Kind. The Group Leader will provide the necessary Risk Assessment. Proposed by Councillor Rymer, seconded by Councillor Sherriff and all were in favour.
8. Parish Council Community Survey:
a) To consider and resolve the wording of the promotional material prior to the survey. It was resolved to defer the agenda item until such time as the draft material had been received. Proposed by Councillor Holmes, seconded by Councillor Sherriff an all were in favour.
b) To consider and resolve to form a Task & Finish Group to finalise the survey in conjunction with Community Lincs and appoint members. Councillor Holmes proposed a minor amendment to the agenda item, to form a Task & Finish Group and appointment members from those present at the meeting and via request to absent members, seconded by Councillor Peek and all were in favour. Councillor Holmes and Rymer indicated an interest in being members of the Group.
9. Parish Council Signage:
a) To consider and resolve to instruct a design company to carry out the necessary work to put the Parish Crest into a high definition digital format. It was resolved to instruct a company to put the Crest into a high definition digital format. Proposed by Councillor Holmes, seconded by Councillor Sherriff and all were in favour.
b) To consider and resolve to replace the signage on the Parish Council Office; to include contact details and opening times, and refresh other signage in the Parish as necessary. It was resolved to obtain quotations for replacement signage and refreshing where necessary. Proposed by Councillor Holmes, seconded by Councillor Peek and all were in favour.
c) To consider and resolve to replace the signage on the Community Hub. It was resolved to obtain quotations for replacement signage. Proposed by Councillor Holmes, seconded by Councillor Sherriff and all were in favour.
10. Metheringham Community Hub:
a) To consider and resolve to grant permission that Julie Kettle be appointed as lead for the Community Hub; which includes provision of a non-statutory library service and form a Committee to manage the services and day to day running. Such Committee to be no less than 3 persons; and no more than 6 persons. It was resolved to grant permission that Julie Kettle be appointed as overall lead for the Community Hub including the non-statutory library service and to form a committee. Proposed by Councillor Sherriff, seconded by Councillor Peek and all were in favour.
b) To consider and resolve to transfer £3,000 earmarked reserves to the Community Hub account as a startup budget post Covid 19 Pandemic. It was resolved to transfer £3,000 earmarked reserves as a startup budget post Covid 19 Pandemic. Proposed by Councillor Rymer, seconded by Councillor Peek and all were in favour.
c) To consider and resolve to allocate a petty cash float of £250 from the transferred funds to the Community Hub Committee, to be managed in conjunction with the RFO to ensure proper accounting is prepared on a regular basis and topped up as requested by the Hub Committee upon submission of receipts and accounts. It was resolved to allocate a petty cash float of £250 from transferred funds to the Community Hub Committee, to be managed in conjunction with the RFO. Proposed by Councillor Sherriff, seconded by Councillor Holmes and all were in favour.
11. Security: To consider and resolve to replace the locks to both the Pavilion, Prince’s Street, Storage Container, Prince’s Street and the Community Hub, High Street. It was resolved to replace the locks to the Pavilion and Container, Prince’s Street and the Community Hub. Proposed by Councillor Peek, seconded by Councillor Holmes and all were in favour.
12. Planning:
Applications:
i. 21/0734/VARCON – Metheringham Squash Club, Fen Road, Metheringham. Vary condition 6 (approved plans) re planning permission 16/02770FUL (extension to existing club building). Revised design. It was resolved Council had no comments. Proposed by Councillor Peek, seconded by Councillor Holmes and all were in favour.
Decisions:
i) 21/0446/FUL – Poachers Mews, High Street, Metheringham. Conversion and extension of existing carport to provide a new bed and breakfast unit attached to existing units. Application approved.
13. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded. It was resolved to move into closed session. Proposed by Councillor Rymer, seconded by Councillor Sherriff and all were in favour.
14. Co-option: To consider applications for co-option received from three Parishioners. Councillor Holmes declared an interest in one of the applicants being a relation. Having received 3 questionnaires from 3 parishioners it was resolved to co-opt D Holmes, K Parker and V Zambas as Councillors. Proposed by Councillor Holmes, seconded by Councillor Rymer and all were in favour.
15. Date and time of the next meeting. Tuesday 29th June @ 18:00.