May 2021 Minutes Annual Parish Council Meeting
The Annual General Meeting of Metheringham, Sots Hole and Tanvats Parish Council was held on Tuesday 25th May 2021 in the Parish Office, High Street, Metheringham.
Participating:
Councillor I Holmes (Chairman)
Councillor R Grummitt
Councillor S Peek
Councillor C Redpath
Councillor K Rymer
Councillor D Sherriff
Clerk: Karen Steels-Tallett
3 members of the public were in attendance.
1. To elect a Chairman of the Council. It was resolved that Councillor Holmes be elected Chairman for the 2021/2022 civic year.
2. To receive the Chairman’s declaration of acceptance of office. Councillor Holmes signed and dated his Acceptance of Office.
3. To elect a Vice Chairman of the Council . It was resolved that Councillor Grummitt be elected Vice Chairman for the 2021/2022 civic year.
4. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). No apologies had been received.
5. Members Declarations of Interests:
a) Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. Councillors Holmes and Rymer declared an interest in agenda item 15 ii) and 15 iv) as Trustees of Metheringham Swimming Pool.
b) Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. There were no requests for dispensations.
6. To appoint representatives to outside bodies: Members must be independent of the outside body they are appointed to, should consult with Council prior to attending meetings and report back to Council on a regular basis. It was resolved that the following appointments be made:
a) Lincolnshire Association of Local Councils (LALC) County Committee –
Councillor Holmes
b) Village Hall Management Committee - Councillor Rymer
c) Metheringham Swimming Pool – Councillor Holmes
d) Metheringham Bowls Club – Councillor Grummitt
e) Metheringham Community Hub – Councillor Peek
7. Appointments to Committees of the Council
To consider and resolve to appoint members to serve on the Committees of the Council
• Finance Committee
• Staffing Committee
It was resolved to defer the appointment of members to Committees. Proposed by Councillor Rymer, seconded by Councillor Holmes and all were in favour.
8. Appointments to serve on Working Groups
To consider and resolve to appoint members to serve on the working groups
• Community & Environmental Developments
• Communications
• Events
• Project Planning
It was resolved to defer the appointment of members to Working Groups. Proposed by Councillor Grummitt, seconded by Councillor Redpath and all were in favour.
9. Asset Register: To consider and verify the asset register for 2021-2022 (circulated with agenda). It was resolved to accept the Asset Register. Proposed by Councillor Holmes, seconded by Councillor Sherriff and all were in favour.
10. General Purposes Committee: To consider and resolve to adopt the draft Terms of Reference and appoint members to serve on the Committee. It was resolved to accept the Terms of Reference subject to a minor change. Proposed by Councillor Holmes, seconded by Councillor Rymer and all were in favour. Furthermore, it was resolved to defer the appointment of members. Proposed by Councillor Redpath, seconded by Councillor Grummitt and all were in favour.
11. To approve the notes of the Parish Council Meetings held on Tuesday 30th March 2021 and Monday 10th May 2021 (circulated with agenda). The notes of the meetings 30th March 2021 and 10th May 2021 having being circulated prior to the meeting were taken as read and it was resolved to approve them as minutes of the meeting. Proposed by Councillor Holmes, seconded by Councillor Redpath and all were in favour.
12. Reports from representatives on outside bodies:
a) To receive a report from the County Councillor. Councillor Kendrick reported that
County Council had undertook the first full Council meeting face to face which had taken place at the Epic Centre. Council have a 4 year plan with regards Adult Social Care with a budget of £284 million for elderly care. Children with specisl educational needs, a budget of £30 million, upgrading special schools. Roads, a budget of £110 million, the North Hykeham Bypass is expected to commence 2025. Public Safety – 33 new fire appliances have been purchased, a new station, location yet to be decided. 41 new gritters. 750,000 trees to be planted, LCC are working with woodland trust / community orchards. Visit Lincolnshire has been launched with tourism being worth £1 billion to the economy. Flytipping is being addressed, the household waste booking system to be reviewed.
b) To receive a report from the District Councillor. Councillor Byatt had confirmed
prior to the meeting that there was nothing major to report at this stage.
c) To receive a report from the Bracebridge Heath Neighbourhood Policing Team (circulated separately). The report had been circulated prior to the meeting and received.
d) To receive reports from Council representatives on other outside bodies.
i) Village Hall Management Committee – no report available.
ii) Metheringham Swimming Pool - A report had been received and circulated
prior to the meeting.
iii) Metheringham Community Hub – no report available
iv) Metheringham Bowls Club – the group now have an increased membership
of circa 28. League games and cup matches have commenced.
13. To receive verbal or written update reports from Working Groups:
i) Events – to follow
ii) Communications – to follow
iii) Community & Environmental Development – to follow
iv) Project Planning – no report available – no meeting taken place
v) War Memorial Garden Task & Finish Group – no report available
14. Clerks Report (attached) The Clerk’s report was received.
15. Financial matters:
a) Insurance:
i) To consider and approve the Council's Insurance renewal premium due on 1st June 2021 at a cost of £2,169.19. This takes into consideration a 3 year long term agreement of which this is year 2. (budgeted item). It was resolved to accept the renewal premium as stated. Proposed by Councillor Holmes, seconded by Councillor Grummitt and all were in favour.
ii) To consider and approve the Insurance renewal premium due on 1st June 2021 for the Metheringham Swimming Pool Management Committees Insurance at a cost of £735.27). It was resolved to accept the renewal premium as stated. Proposed by Councillor Peek, seconded by Councillor Redpath and all were in favour.
iii) To consider and approve the Insurance Renewal premium due on 1st June 2021 for Metheringham Village Hall Management Committees Insurance at a cost of £461.45. It was resolved to accept the renewal premium as stated. Proposed by Councillor Holmes, seconded by Councillor Redpath and all were in favour.
iv) To consider and resolve to accept the quotation received for Engineering Inspection Insurance for Metheringham Swimming Pool and Metheringham Village Hall. It was resolved to proceed with the quotation provided. Proposed by Councillor Sherriff, seconded by Councillor Grummitt and all were in favour.
b) Picnic Tables: To resolve the retrospective payment of 3 picnic tables. The retrospective payment was resolved. Proposed by Councillor Holmes, seconded by Councillor Redpath and all were in favour.
c) Retiring Councillors: To consider and resolve to accept the recommendation of the Events Working Group for long serving retiring councilors and agree a budget. It was resolved to host a coffee morning to thank past Councillors with a budget of up to £50.
d) Accounts for Payment:
i) To consider and approve retrospective payment of the April accounts. It was resolved Council approved the payments. Proposed by Councillor Rymer, seconded by Councillor Grummitt and all were in favour.
ii) To consider and approve payment of the May accounts. It was resolved Council approved the accounts for payment. Proposed by Councillor Holmes, seconded by Councillor Grummitt and all were in favour.
16. Bank Signatories: To consider and resolve to appoint a Councillor as a co signatory on the bank account following a resignation. It was resolved Councillors Holmes and Grummitt act as co signatories on the bank account. Proposed by Councillor Rymer, seconded by Councillor Sherriff and all were in favour.
17. Planning Application:
It was resolved to make the following comments:
i) 21/0446/FUL - Poachers Mews, High Street, Metheringham. Conversion and extension of existing carport to provide a new bed and breakfast unit attached to existing units. No comment
ii) 21/0492/HOUS – 88 Lincoln Road, Metheringham. Erection of a single storey rear extension. No comment
iii) 20/1774/OUT – Land to the Rear of 16 & 20 Dunston Road, Metheringham. Residential development of 15 no. dwellings (outline with means of access and layout). Objection on the basis of the failed perculation test and make comments to the Environment Agency to consider the drainage issue.
iv) 21/0701/HOUS – 8 Dunston Road, Metheringham. Raise roof to create habitable space and erection of extension to rear. No comments
v) 20/1142/FUL – Land at former Council depot, Sleaford Road, Metheringham. Amended plans / Additional Information, erection of 21 dwellings with associated infrastructure. Objection on the basis of drainage concerns
vi) 21/0635/HOUS – 30 Alfred Avenue, Metheringham. Erection of a two storey side extension and conversion of garage to home office space for occasional use. No comments
vii) 21/0643/HOUS – 2A Townsend Way, Metheringham. Proposed single storey side and rear extension (part-retrospective). No comments
Notice of Decision:
The following decisions were noted.
i) 21/0059/FUL – Metheringham Methodist Church and Hall, High Street, Metheringham. Change of use from a Methodist church 9Use Class D1) to an artisan hub and model making workshop and installation of a small extract flue and CCTV for security purposes. Application Approved.
ii) 21/0060/LBC - Metheringham Methodist Church and Hall, High Street, Metheringham. Change of use from a Methodist church 9Use Class D1) to an artisan hub and model making workshop and installation of a small extract flue and CCTV for security purposes. Application Approved.
iii) 21/0126/HOUS – The Laurels, 8 Drury Street, Metheringham. Demolition of the existing extension, erection of single storey rear extension and relocation of garden wall. Application Approved.
18. Date of next meeting: Tuesday 15th June, to deal with ordinary Parish Council business.
19. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the Press and the Public be excluded from the Meeting. It was resolved to move into closed session. Proposed by Councillor Rymer, seconded by Councillor Grummitt and all were in favour.
20. Staffing: To receive and agree the Clerk’s appraisal. The appraisal objectives and agreed timescales were presented by Councillor Rymer. This was received and agreed.