June 2021 Minutes
A meeting of Metheringham, Sots Hole & Tanvats Parish Council was held on Tuesday 29th June 2021 in the Parish Office, High Street, Metheringham.
Participating:
Councillor I Holmes (Chairman)
Councillor D Holmes
Councillor R Grummitt
Councillor K Parker
Councillor S Peek
Councillor C Redpath
Councillor K Rymer
Councillor D Sherriff
Councillor V Zambas
Clerk: Karen Steels-Tallett
3 members of the public were in attendance.
1. Chairman’s Remarks. The Chairman Councillor Ian Holmes; opened the meeting; made the usual housekeeping announcements, and reminded members that they must abide by the Code of Conduct at all times.
2. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). Apologies had been received from County Councillor Kendrick, District Councillor Byatt and District Councillor Pearson.
3. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. No declarations of interest were received.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. There were no requests for dispensations.
4. To approve the notes of the Parish Council Meeting held on Tuesday 15th June 2021. (circulated with agenda). The notes of the meeting 15th June having been circulated prior to the meeting were taken as read and it was resolved to approve them as minutes of the meetings. Proposed by Councillor Peek, seconded by Councillor Rymer and all were in favour.
5. Reports from representatives on outside bodies:
a. To receive a report from the County Councillor. A report had been received from Cllr Kendrick prior to the meeting and circulated.
b. To receive a report from the District Councillor. A report had been received prior to the meeting from Councillor Pearson and circulated.
c. To receive the monthly Newsletter from the Bracebridge Heath Neighbourhood Policing Team. The report was received.
d. To receive reports from Council representatives on other outside bodies.
i. Village Hall Management Committee. Councillor Rymer had attended a meeting 22nd July, the Hall is opening up with improved usage and increased booking. AGM Tuesday 27th July 2021.
ii. Metheringham Swimming Pool. A report had been circulated prior to the meeting and received.
iii. Library. Councillor Peek advised a meeting of the Hub Committee had been organized for 8th July.
iv. Bowls Club. Councillor Grummitt advised the club is progressing with match games and taster sessions on Saturday afternoons.
6. To receive written reports from all sub Committees and answer any questions arising:
As no Committees currently have members, no reports are available.
7. Clerks report (attached). The Clerk’s Report was received.
8. Financial Matters:
a) Accounts for payment: To consider and approve the accounts for payment. It was resolved Council approve the payments. Proposed by Councillor Holmes, seconded by Councillor Rymer and all were in favour.
b) Street Lighting: To consider and agree the replacement of a further 15 columns in need of urgent repair; in additional to the agreed annual programme for replacement columns. Councillor I Holmes proposed an amendment to the agenda item; to replace as many columns as possible from reserves. It was resolved to replace a further 39 columns. Proposed by Councillor Parker, seconded by Councillor D Holmes and all were in favour.
9. Covid 19 Recovery Grant Application:
a) To consider and resolve to adopt the draft Terms of Reference. It was resolved to adopt the draft Terms of Reference, proposed by Councillor I Holmes, seconded by Councillor Parker and all were in favour.
b) To consider and resolve the virement of remaining Grant Funds to a Covid 19 Recovery Grant 2021 Fund. It was resolved to vire £9’700 from the Grant Cost Centre to the Covid Recovery Grant Cost Centre. Proposed by Councillor I Holmes, seconded by Councillor Redpath and all were in favour.
10. General Purposes Committee: To consider and resolve to appoint members to the Committee. It was resolved membership of the Committee would be: Councillors D Holmes, I Holmes, K Parker, K Rymer and V Zambas. Proposed by Councillor I Holmes, seconded by Councillor Redpath and all were in favour.
11. Community Survey: To consider and resolve to proceed with the draft promotional material prepared by Community Lincs. It was resolved to accept the draft material, proposed by Councillor I Holmes, seconded by Councillor V Zambas and the majority were in favour. Councillor Sherriff abstained from voting.
12. Tree Survey: To consider and resolve NKDC carry out a re-inspection of the tree survey completed July 2018. It was resolved to proceed with the re-inspection, proposed by Councillor D Holmes, seconded by Councillor Redpath and all were in favour.
13. Car Park, Middle Street: To consider and resolve if to place additional bollards to the east side of the Car Park. There was no proposal for the agenda item.
14. Request to site a memorial bench: To consider and resolve a request from a Parishioner to site a memorial bench for the benefit of the Community on Prince’s Street. It was resolved to allow the parishioner site a memorial bench for the benefit of the Community. Proposed by Councillor I Holmes, seconded by Councillor Redpath and the majority were in favour. Councillor Peek was against.
15. Queen’s Platinum Jubilee Celebrations: To consider and resolve to form a Task and Finish Group to coordinate all interested parties and formulate a plan of activities to celebrate the event for presentation to Council. Councillor Parker proposed an amendment to the agenda item to form a Task & Finish Group with a liason person to work with a local group, seconded by Councillor Redpath and all were in favour. Membership of the Task & Finish Group Councillor Parker, Rymer and Redpath.
The Chairman noted that the meeting had been in progress 2 hours and in line with Standing Order 3x, it was resolved to extend the meeting.
16. Planning:
Decisions:
i) 21/0492/HOUS – 88 Lincoln Road, Metheringham. Erection of a single storey rear extension.
17. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded. It was resolved to move into closed session. Proposed by Councillor I Holmes, seconded by Councillor S Peek and all were in favour.
18. Co-option: To consider an application for co-option received from a Parishioner. (attached) Having received the questionnaire, it was resolved to co-opt J Flintham as a Councillor. Proposed by Councillor Redpath, seconded by Councillor Peek and all were in favour.
19. Annual Pay Award:
a) To consider and resolve the annual pay award for staff members. It was resolved proceed with an annual pay award in line with njc scales in respect of the Litter Picker to be back dated to April 2021 once announced, and an increase relevant to njc scales, proposed by Councillor Redpath, seconded by Councillor D Holmes and all were in favour.
The Clerk left the meeting. It was resolved to award the Clerk a % pay raise for this year. Proposed by Councillor I Holmes, seconded by Councillor Parker. All were in favour.
b) To consider and resolve to pay the Parish Clerk overtime of 42 hours for the period 1st May 2021 to 30th June 2021; to include all relevant charges including pension payments. It was resolved to pay overtime to the Clerk as listed on the agenda. Proposed by Councillor I Holmes, seconded by Councillor D Holmes. All were in favour.
20. Date and time of the next meeting. 27th July 2021.