April 2022 Minutes EOM
An Extra Ordinary meeting of Metheringham, Sots Hole & Tanvats Parish Council was held on Thursday 21st April 2022 in the Parish Office, High Street, Metheringham.
Participating:
Councillor I Holmes (Chair)
Councillor R Grummitt
Councillor B Nelson
Councillor K Parker
Councillor D Parry
Councillor S Peek
Councillor J Tatton
Councillor C Toynton
Councillor M Westerman
Apologies: Councillor D Holmes
Councillor K Rymer
Clerk: Karen Steels-Tallett
1 member of the public was in attendance.
Public Forum:
D Rushby wished to address members of the Council concerning a report; produced for Council by the Parish Council Representative of the Village Hall. The individual made a request for a public apology from the Representative for an error in the report, for which Councillor I Holmes apologised.
1. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). Apologies had been received from Councillors D Holmes and Councillor Rymer. It was resolved to accept the apologies. Proposed by Councillor Tatton seconded by Councillor Grummitt and all were in favour.
2. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. Councillor I Holmes declared an interest in agenda item 7 as the Parish Council Representative and Member of the Village Hall Committee.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. There were no requests for dispensations.
3. Queen’s Platinum Jubilee Committee: To consider and resolve additional funding of £3,000 for the Queen’s Platinum Jubilee Celebrations to enable provision of purchasing; first aid services, barrier hire, raffle tickets, raffle prizes, memorabilia gifts for the children of Metheringham Primary School and any last minute incidental costs. Councillors I Holmes, Peek, Parker, Tatton and Toynton declared an interest as members of the Queen’s Platinum Jubilee Committee. It was resolved to approve additional funding of £3,000. Proposed by Councillor Tatton seconded by Councillor Parker and the majority were in favour. Councillor Nelson was against.
6.35pm Councillor Toynton joined the meeting.
4. Bunting: To consider and resolve the purchase of reusable Union Jack bunting up to a maximum value of £500, to be purchased using Community Infrastructure Levy funds. It was resolved to purchase bunting to the value of £500. Proposed by Councillor Parker seconded by Councillor Tatton and all were in favour.
5. Metheringham Parish Council Flag: To consider and resolve:
i) To purchase a flag with the Parish Council Crest and wording. Councillor I Holmes proposed a minor amendment to the agenda item, to be paid for using Community Infrastructure monies. It was resolved to purchase a flag with the Parish Council Crest from Community Infrastructure monies. Proposed by Councillor Tatton seconded by Councillor I Holmes and the majority were in favour. Councillor Parry abstained from voting, Councillor Westerman was against.
ii) To purchase a flag pole and installation to be sited to the front of the office. It was resolved to purchase a 6 metre flag pole with internal halyard. Proposed by Councillor Toynton seconded by Councillor Tatton and the majority were in favour. Councillor Westerman was against.
6. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the press and public be excluded. It was resolved to go into closed session. Proposed by Councillor I Holmes seconded by Councillor Peek and all were in favour.
7.25pm Councillor Toynton left the meeting.
7. Metheringham Village Hall:
i) To discuss and resolve the format and wording of a response to the recently received communication from the secretary to the Village Hall Committee. It was resolved to send a conciliatory response to the Village Hall Management Committee as agreed by Councillors. Proposed by Councillor Parry seconded by Councillor I Holmes and all were in favour.
ii) To consider and resolve to seek legal advice to clarify the responsibilities of the Village Hall Committee, the Parish Council responsibilities to the Village Hall Committee and clarification of the next steps to update the 1965 Deed of Gift conditions. It was resolved to defer the agenda item. Proposed by Councillor I Holmes seconded by Councillor Parry and all were in favour.