July 2022 Minutes EOM
An Extra Ordinary meeting of Metheringham, Sots Hole & Tanvats Parish Council was held on Tuesday 12th July 2022 in the Parish Office, High Street, Metheringham.
Participating:
Councillor R Grummitt
Councillor D Holmes
Councillor B Nelson
Councillor K Parker
Councillor D Parry
Councillor J Tatton
Councillor C Toynton
Councillor M Worthington
Apologies: Councillor I Holmes
Councillor F Pembery
Councillor K Rymer
Councillor M Westerman
Absent: Councillor S Peek
Clerk: Karen Steels-Tallett
3 members of the public was in attendance.
Public Forum:
L Lemon; on the behalf of the Community Hub Gardening Group, addressed Council for clarification regarding the Community Hub Gardening Group
1. To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). Apologies had been received from Councillors I Holmes, Pembery, Rymer and Westerman. It was resolved to accept the apologies. Proposed by Councillor Tatton seconded by Councillor Toynton and all were in favour.
2. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. There were no declarations of interest.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. There were no requests for dispensations.
3. Charity Fundraising Event: To consider and resolve:
a. to permit Metheringham Football Club and Emily Burns use of the Playing Field and Star & Garter Field as required for a charity fund raising event on behalf of the football club and Blood Bikers on 5th, 6th and 7th August 2022. It was resolved to allow the use of the Playing Field and Star & Garter Field as required for a charity fund raising event, subject to receiving a copy of the Event Safety Plan together with copies of Insurance documents, risk assessment. Proposed by Councillor Parry seconded by Councillor Tatton and all were in favour.
b. Fees/charges for the hire of the Playing Field and Star & Garter Field for the proposed weekend event. It was resolved to allow the use of the field free of charge. Proposed by Councillor Parry seconded by Councillor Tatton and all were in favour.
4. To consider and resolve to discuss email sent to NKDC from Parish Council in regards to Farmers Market in Star and Garter car park and to send proposed response to NKDC for further information. It was resolved the Clerk respond to NKDC for further information. Proposed by Councillor Toynton seconded by Councillor Grummitt and all were in favour.
5. Bread & Cheese Vendor: To consider and resolve:
a. A request from a Bread and Cheese van to park in front of Community Hub for an hour slot on agreed Saturdays. Councillor Worthington proposed a minor amendment to the agenda item, not to allow the Vendor to park in front of the Community Hub; but instead to offer part use of the Car Park, Middle Street. Seconded by Councillor D Holmes and the majority were in favour. Councillor Toynton was against.
b. Fees/charges to allow the vendor to stand. It was resolved to charge a fee of £20 for 1 hour. Proposed by Councillor Worthington seconded by Councillor Grummitt and the majority were in favour. Councillor Tatton was against.
6. To agree the dates of an initial Committee meetings:
a. General Purposes & Finance Committee - Wednesday 20th July 2022
b. Communications & Staffing Committee - Tuesday 02nd August 2022
c. Environmental & Community Committee - Tuesday 09th August 2022
Proposed by Councillor Toynton seconded by Councillor D Holmes and all were in favour.
7. Anti-Social Behavior: To consider and resolve to arrange a village meeting and extend an invitation to the Lincolnshire Police and Crime Commissioner; Marc Jones and a senior representative of Lincolnshire Police to attend in regards to the recent anti-social behavior occurring within the Parish. It was resolved to invite the Lincolnshire Police Crime Commissioner to a village meeting. Proposed by Councillor Tatton seconded by Councillor Toynton and the majority were in favour. Councillor Nelson abstained from voting.
8. Community Hub Gardening Group: To consider and resolve:
a. The installation of an outdoor water butt to the Hub building and investigate an appropriate site. It was resolved to install a water butt to the north east rear of the building, to be paid for from the £2,000 budget. Proposed by Councillor Tatton seconded by Councillor Toynton and all were in favour.
b. The installation of an outdoor water tap. It was resolved to install a vandal proof tap box in line with the existing tap in the Hub. To be installed by a qualified plumber with relevant insurance in place. Proposed by Councillor Parry seconded by Councillor Tatton and the majority were in favour. Councillor Worthington abstained from voting.
c. The funding of gates at the entrances to the village with planting around them. It was resolved to defer the item in line with earlier investigations undertaken by the Environment & Community Committee; until such time as the new development had been completed. Proposed by Councillor Grummitt seconded by Councillor D Holmes and all were in favour.
d. The use of Council owned gardening equipment; to include hand propelled mower, petrol strimmer, various hand tools, watering equipment and storage. It was resolved not to allow the use of equipment. Proposed by Councillor Tatton seconded by Councillor Grummitt and all were in favour.
e. The inclusion of vandal proof planters in the plans to refurbish the area around the Old Village Cross. It was resolved to request the Clerk amend the quotation request for the works to the wall, to include planters. Proposed by Councillor D Holmes seconded by Councillor Toynton and all were in favour.
f. The replacement of the litter bin Fen Road. A replacement bin had already been resolved at an earlier meeting and had been ordered.
9. Recording and Filming of Council and Committee Meetings:
a. To discuss the recording of meetings via the form of photography, filming and audio-recording and the extent of coverage permitted.
b. To discuss the recording of meetings on behalf of Council and who is authorised to view.
The Recording and Filming of Parish Council and Committee Meetings Policy is due to be reviewed at the next General Purposed & Finance Committee Meeting.
10. Speed Indicator Devices: To discuss the Risk Assessments used for erection of the SIDs and who compiled and reviewed them.
11. Task & Finish Group: To consider and resolve to appoint members to a Task & Finish Group to review and make recommendations to the Asset Register. It was resolved to form a Task & Finish Group, membership to be: Councillors Nelson, Tatton, Parker, Worthington and Grummitt. Proposed by Councillor Tatton seconded by Councillor Toynton and all were in favour.
12. Shiregate Play Park Refurbishment: To consider a quotation received following a site visit by the contractor; prior to commencement of the works for additional surfacing repairs as recommended, and resolve to carry out the additional works. It was resolved to proceed with the additional surfacing repairs. Proposed by Councillor Tatton seconded by Councillor Grummitt and all were in favour.
There being no further business the meeting closed at 20:00.