General Purpose & Finance Committee Meeting 16th May 2022 Draft Notes
Minutes GPC10/2022 of the General Purposes Committee Meeting held on
Monday 16th May 2022 at 18:30.
Present: Councillors D Holmes, I Holmes and Rymer.
Apologies: Councillor Parker
Officer: K Steels-Tallett (Parish Clerk)
1 member of the public was present.
In the absence of the Chair it was resolved Councillor Rymer Chair the meeting. Proposed by Councillor D Holmes seconded by Councillor I Holmes and all were in favour.
1. To resolve to accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 S85(1). Apologies had been received from Councillor Parker. It was resolved to accept the apologies. Proposed by Councillor I Holmes seconded by Councillor D Holmes and all were in favour.
2. Members Declarations of Interests:
a. Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with Metheringham Parish Councils Code of Conduct. Councillor D Holmes declared an interest in the Allotment Tenancy Agreement as an allotment holder.
b. Dispensations: To consider and grant dispensation to relevant members in accordance with Metheringham Parish Councils Code of Conduct. Councillor D Holmes requested a dispensation to discuss MPC/010. It was resolved to grant a dispensation to conduct business which would otherwise have been deferred. Proposed by Councillor I Holmes seconded by Councillor Rymer and all were in favour.
3. To approve as a correct record, the minutes of the meetings held on 07th March 2022 and 04th April 2022. It was resolved to approve the minutes of the meetings 7th March 2022 and 04th April 2022. Proposed by Councillor D Holmes seconded by Councillor I Holmes and all were in favour.
4. Policies and Procedures: In line with the Committee meeting 07th February 2022 to review the policies and procedures which were grouped under the heading Legal and make any suggested amendments for presentation to full council for adoption. It was resolved:
i) To defer the Risk Assessment & Report as a single agenda item and also add a Drone Policy. Proposed by Councillor I Holmes seconded by Councillor Rymer and all were in favour.
ii) To defer the Data Protection Policy and revisit together with the Freedom of Information Policy. Proposed by Councillor I Holmes seconded by Councillor D Holmes and all were in favour.
iii) To defer the Safeguarding Policy to allow time to look for a model document and align with the Policy. Proposed by Councillor Rymer seconded by Councillor I Holmes and all were in favour.
iv) It resolved following the receipt of the updated draft Policies for the Filling of a Vacancy, Allotment Tenancy Agreement and Gifts & Hospitality to present them to Council for adoption. Proposed by Councillor D Holmes seconded by Councillor I Holmes and all were in favour.
20:30 Councillor I Holmes proposed that in line with Standing Order 3x the meeting be extended beyond 2 hours, seconded by Councillor D Holmes and all were in favour.
Priority of Review:
1. Risk Assessment – a Councillor with relevant experience to undertake the review in conjunction with the Clerk Proposed by Councillor I Holmes seconded by Councillor Rymer and all were in favour.
2. Health & Safety, Risk Assessment General Procedure and Safeguarding Policies to be taken to the next meeting. Proposed by Councillor I Holmes seconded by Councillor D Holmes and all were in favour.
3. GDPR (ICO), Freedom of Information, SARDS, CCTV and Drone Policies to be reviewed at the July meeting. Proposed by Councillor I Holmes seconded by Councillor Rymer and all were in favour.
5. Date of next meeting. 06th June 2022
There being no further business the meeting closed at 20:40.